Accounts Administrator - Part Time

CEC - Cork English College is one of Ireland`s leading English Language Schools with over 45 years’ experience in the E.F.L. industry. In keeping pace with our growth, CEC now wish to hire an Accounts Administrator for our main office on Saint Patrick`s Bridge. CEC is recognised by ACELS, a service of QQI, for English Language Teaching (ELT) and we are full members of Quality English and EAQUALS. CEC is also an authorised IELTS, OET and Cambridge ESOL examination centre.

The applicant should have an excellent command of written and oral English ( Level C2 )and be capable of processing computer bookings. Excellent presentation, telephone manner and communication skills are essential. The ideal candidate is a natural people person with a positive can-do attitude. They must have excellent attention to detail, accuracy and planning abilities along with strong customer relationship management skills. There is fantastic potential here for the ideal candidate to grow with the company as we are continuously expanding.

• The role is open only to those with the right to work full-time (40 hours per week) in the EU.

Reports to CEO of the company and the duties include the following

Accounts Receivable

• Recording all incoming payments on an internal CRM
• Maintaining a detailed record of all payments processed
• Reconciling Debtors individual accounts .
• Creating weekly statements
• Controlling credit and making sure debtors pay on time
• Working with agents on an international basis every day.
• Filing personal banking information while complying with GDPR at all times
• Responding to all Debtors queries both internally and externally

Accounts Payable

• Recording all Invoices received on an accounting package
• Ensuring all amounts & records are accurate.
• Before payment is approved ensuring all invoices are authorised by the responsible person.
• Processing all Creditors payments and recording them accurately on the system
• Reconciling all payments to Bank statements before filing.

Other duties

• Preparing group invoices and sending them to international clients
• Preparing Discount statements to be issued quarterly
• Processing refunds through various payment systems
• Liaising with different departments within the company to ensure customer information is accurate and correct at all times for invoicing purposes
• Helping the CEO of the company and an external accountant with preparing prepayments and information for the financial year end.
• Help maintain and update the company’s in-house systems with up to date prices for all courses, exams, accommodation etc throughout the year

Job Types: Part-time, Permanent

Expected hours: 25 per week

Schedule:

• Flexitime
• Monday to Friday

Application question(s):

• Have you attached a cover letter

Experience:

• Accounting: 5 years (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Location:

• Blackpool, Cork, CO. Cork (required)

Work Location: In person

Expected start date: 13/04/2025