Accounts Administrator - Part Time

We are currently looking for a proactive and detail-oriented Accounts Assistant to join our dynamic team. This is a Part-time (afternoons preferably), office-based role offering the opportunity to work within a collaborative, multi-disciplinary environment. As a key member of our Finance Department consisting of Purchasing, Invoicing & the Financial Controller, you'll play an essential role in supporting smooth and efficient operations.

Who you are:

• Proven ability to set ambitious goals and consistently deliver on targets in a results-driven environment.
• Strong organisational skills with the ability to manage multiple tasks, deadlines, and priorities with ease.
• Meticulous attention to detail, ensuring accuracy and consistency in all work.
• Clear and confident communicator, able to engage effectively with clients and colleagues at all levels.
• Fluent in both written and spoken English, with a professional and articulate communication style.

Duties and Responsibilities:

Debtors Ledger

Managing Credit Control: Oversee the full debtors’ ledger, ensuring timely collections by proactively contacting customers and resolving payment-related queries.

Payment Processing: Accurately process cash payments, credit card transactions, and cheque receipts within the accounting system.

Account Maintenance: Update customer records in the accounting system, including credit terms, bank details, address changes, and credit control notes to ensure data accuracy and compliance.

Creditors Ledger

Credit Card Management: Prepare and post all company credit card transactions accurately and in a timely manner.

Invoice Processing: Handle carriage, VAT, and duty invoices, ensuring proper Tax coding before processing.

Creditor Reconciliation: Perform creditor statement reconciliations, including requesting copy invoices and resolving discrepancies.

Supplier Invoice Approval: Review and approve external laboratory supplier invoices, verifying them against agreed pricing.

Supplier Account Maintenance: Update accounting systems with supplier information, including credit terms, bank details, tax codes and contact details.

Month End Accounts

Accruals Journal Preparation: Prepare and record carriage and subcontractor accruals for end-of-month (EOM) accounts.

EOM Financial Reporting: Compile and post PayPal and webshop accruals to ensure accurate financial reporting at month-end.

Other Finance Duties

Document Management: Maintain organized and up-to-date filing systems.

Financial Reviews: Participate in monthly debtors' and credit card review meetings to assess financial status and compliance.

Administrative Support: Assist with various ad hoc tasks as assigned by the Financial Controller

Customer Service Support: Provide occasional coverage for the Customer Services Department during annual or sick leave periods.

Experience & Qualifications:

• Operation of Integrated accounting packages.
• A minimum of two years relevant experience in a similar role.
• Experience of working in a multi-disciplinary team.
• Accounting Technician Qualification preferable but not essential depending on experience.

Job Type: Part-time

Pay: €30,000.00-€34,000.00 per year

Benefits:

• Bike to work scheme
• Employee assistance program
• On-site parking
• Sick pay

Application question(s):

• Are you available to work afternoons?
• Why are you interested in this job?

Experience:

• Relevant Accounts: 2 years (preferred)

Work Location: In person