Accounts Payable Assistant - Calderon St.

About Us:

Top Asia is an HR Consulting and Outsourcing company that will help you land the career right for you. We are FOCUSED on people by building a strong camaraderie culture, establishing a professional HR system, investing heavily in people development, and continuously improving employee experience.

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable Specialist to manage the company's outgoing payments and ensure that all invoices are processed, approved, and paid accurately and on time. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of accounting principles and AP procedures.

Key Responsibilities:

• Process and verify a high volume of invoices for accuracy, appropriate documentation, and approval.
• Match purchase orders, receipts, and invoices to ensure proper payment.
• Schedule and prepare payments (check runs, wire transfers) in accordance with payment terms.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain and update vendor records in the accounting system.
• Ensure timely month-end and year-end closing processes related to AP.
• Assist with audits by providing documentation and explanations as required.
• Communicate with internal departments and external vendors regarding payment inquiries.
• Enforce compliance with company policies, tax regulations, and internal controls.
• Assist with other accounting and administrative duties as needed.

Qualifications:

• Associate's degree in Accounting, Finance, or related field (Bachelor’s degree preferred)
• 2+ years of experience in Accounts Payable or a similar accounting role
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite)
• Strong knowledge of AP processes, GAAP, and general accounting principles
• Excellent attention to detail and organizational skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills
• Proficiency in Microsoft Excel and other Office applications
• Amenable to work in Calderon St. Mandaluyong City.