Accounts Payable Specialist

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today!

Job Summary:

The Accounts Payable Specialist will play a key role in supporting the day-to-day financial operations of the company, with a primary focus on invoice data entry and vendor management. This position involves accurate processing of invoices, managing payment schedules, and working collaboratively across teams to support a smooth accounts payable process. While the core of the role is focused on data entry and AP functions, the ideal candidate is someone who is eager to take on additional responsibilities and contribute to related finance tasks as needed.

Duties and Responsibilities:

• Perform accounts payable duties including invoice coding, entry, and routing for approval and payment
• Review AP Aging reports and assist with preparing weekly check runs
• Monitor and manage outstanding payments and issued checks
• Reconcile vendor accounts and ensure records are accurate and up to date
• Communicate with vendors to resolve issues related to outstanding payments, missing invoices, or credit memos
• Collaborate with other departments to assist in estimating accruals
• Provide support on ad-hoc projects and finance-related initiatives as required
• Assist with new projects and help streamline AP processes as needed

Required Skills and Abilities:

• Proficiency in Excel/Google Sheets and understanding of core accounting principles
• High level of accuracy and attention to detail in data entry
• Strong organizational and time management skills
• Effective communication skills, both written and verbal
• Ability to work independently, manage deadlines, and adapt to new processes
• Experience in accounts payable or general bookkeeping functions
• Ability to work US hours, with flexibility once independently working in the role dependent on client preferences
• Willingness to take initiative and support team needs beyond core responsibilities

Preferred but Not Required Qualifications:

• Experience with accounting systems such as QuickBooks, NetSuite, or similar platforms
• Experience with Airbase or similar accounts payable software
• Familiarity with vendor management or procurement tools
• Exposure to project-based accounting or financial reporting
• Experience with remote collaboration tools such as Slack, Asana, or Microsoft Teams

Telostaff Core Values and Benefits:

Together we…

• Focus On People: We consistently demonstrate care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development.
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php35,000.00 - Php42,500.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift

Supplemental Pay:

• 13th month salary
• Bonus pay

Experience:

• Microsoft Excel: 3 years (Preferred)
• NetSuite: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: In person

Expected Start Date: 04/14/2025