Accounts Payable Specialist

Job Purpose

The Accounts Payable Specialist for Mikart, LLC is responsible for providing financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. Running accounting software programs to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. Ensuring that the company’s daily accounting functions run accurately and effectively.

Essential Job Functions

Level I

• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Audit ERP system to ensure accuracy, such as billing addresses and contact information.
• Set-up and assign new vendor codes, as well maintain existing vendor files.
• Match purchase orders to vendor invoices to insure accuracy and timely payment based on aged account payable.
• Respond to inquiries from vendors, department managers and executive management regarding payment status and other issues relating to A/P.
• Contribute to the development and implementation of Standard Operating Procedures and Work Instructions.
• Prepare the sales/use tax report and upload to state portal.
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
• Review the unvouchered A/P report and work closely with the purchasing department to close out open purchase orders.
• File 1099s
• Process ACH/WIRE/Check payments for vendors and uploading positive pay and safe transmission to bank portal.
• Process expense reports and enter to ERP system