Accounts Payable Specialist
Posted on June 14, 2025 by Indochino
- North Vancouver, Canada
- N/A
- Full Time
As the Accounts Payable Specialist you will be responsible for the processing of invoices and expense reports.
WHAT WILL YOU BE DOING?
- Code invoices to general ledger account
- Responsible for obtaining necessary approvals from Senior Leadership
- Record expenses/invoices in INDOCHINO’s financial reporting software to general ledger accounts and cost centers
- Perform three-way matching between PO, invoice, and goods/services receipt to validate vendor billing
- Responsible for preparing weekly payment proposal to ensure vendors are paid on a timely basis
- Print, review and obtain necessary signatures on weekly cheque run
- Mail cheques, via courier/Canada Post as necessary
- Resolve any invoice and payment discrepancies and advise on issuance of stop payments when necessary
- Responsible for filing and maintenance of AP invoices and finance records
- Work on monthly unentered invoices list to assist finance with period-end accruals,
- Understand expense report process, prepare the appropriate journal entries, and verify that the appropriate approval on the expenses have been obtained
- Update and maintain vendor database, AP aging and flag any unusual vendors or vendors that are not frequently utilized
- Verify vendor accounts by reconciling monthly statements and related transactions, and resolve disputed payables on a regular basis
- Verify that transactions comply with financial policies and procedures, and internal controls
- Prepare all payroll related entries for both Canada and US and post them in the accounting system
- Assist in the preparation and coordination of month end and year end audit
- Assist with process implementation and streamlining to improve operating quality
- Assist Controller on any ad-hoc activities
WHAT DO YOU NEED?
- Certificate or Bachelor’s Degree in Accounting / Finance (or working towards) is preferred
- Working knowledge of Sage X3 is required is
- Retail industry experience would be considered as an asset
- Experience with Doclink would be considered as an asset
- Attention to detail, ability to process large volume data input with minimal error
- Ability to establish good self-review on work performed
- Strong written and spoken communication skills and great interpersonal skills
- Detail oriented, ability to show initiative and take responsibility
- Strong excel skills is an asset
- Passion for driving results, and proven results-orientation
- Strong organizational skills, with a demonstrated ability to work independently and in a team
- Ability to work on multiple projects, prioritize, and manage a high-volume of tasks, deadlines, requirements, and decision
Why we think you’ll like working here:
- Compensation range: $58,000 to $62,000
- 3 weeks' vacation and excellent benefits package
- Flexible and Hybrid Working Environment (2 days in the office/3 days from home)
- Paid Birthday Time Off
- Discounted Employee pricing
- Free Suit Every Year
As a people-driven organization, we set our team members up for success—you get to own your work, your projects and your areas of focus. Our environment is creative yet structured. Our decisions are data-driven and agile. You can sit down with our leadership team to pitch an idea and by the end of the week, it will be executed on. We encourage our future leaders to continuously learn and help others learn; be curious and courageous; and be inspired and inspire others daily. These attributes help us cultivate a world-class team and a ground breaking, high-growth business.
Advertised until:
July 14, 2025
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