Accounts Payable Specialist

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today!

Job Summary

As an Accounts Payable Specialist, you will support the accounting team with essential tasks like invoice processing, account reconciliations, and accounts payable functions. This role involves managing internal processes and data, contributing to system improvements, and handling various tasks related to accounting within a dynamic waterworks construction environment. Applicants with excellent communication skills, keen attention to detail, and a strong grasp of business processes, who can confidently manage external interactions and adapt to evolving systems, are encouraged to apply.

Duties and Responsibilities

• Manage invoice processing for accounts payable including managing incoming email, matching invoices to purchase orders, and expense tracking, ensuring accuracy and timeliness.
• Investigate and resolve discrepancies or issues related to invoices, purchase orders, and payment approvals with a proactive, problem-solving approach.
• Reconcile vendor statements and maintain accurate records to support month-end and year-end closing processes.
• Monitor and optimize AP workflows, identifying opportunities for efficiency improvements and implementing solutions independently. Train on new software and tools as needed.
• Communicate effectively with vendors and internal teams to address inquiries and resolve payment-related concerns promptly.
• Assist with credit card reconciliations and ensure compliance with company policies and procedures.
• Support the accounting team with ad-hoc tasks and reporting as needed.
• Take initiative in learning new systems and tools, contributing to process enhancements and adapting to evolving business needs.
• Maintain confidentiality and accuracy in handling financial data while working in a fast-paced environment.

Required Skills and Abilities

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of experience in accounting, accounts payable, or related roles.
• Strong knowledge of accounts payable processes, including invoice verification, payment scheduling, and vendor management.
• Excellent analytical and problem-solving skills with the ability to identify discrepancies and implement effective solutions.
• Highly organized and detail-oriented, ensuring accuracy in financial data and compliance with company policies.
• Ability to work independently and take initiative in managing tasks, prioritizing deadlines, and improving processes.
• Proficient in accounting software and ERP systems; comfortable learning new technologies quickly.
• Strong communication skills for collaborating with vendors and internal teams to resolve issues promptly.
• Ability to thrive in a fast-paced environment while maintaining accuracy and meeting deadlines.
• Demonstrated integrity and confidentiality in handling sensitive financial information.
• Proficient in Excel.
• Ability to work US hours, with flexibility once independently working in the role dependent on client preferences.

Preferred Qualifications

• Experience working with US- and/or North America-based clients.
• Proficiency with Microsoft Office (including Microsoft Teams).
• Familiarity with SQL.
• Experience with QuickBooks and exposure to Easy Recon is a plus.

Telostaff Core Values and Benefits:

Together we…

• Focus On People: We consistently demonstrate care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development.
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php40,000.00 - Php45,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Experience:

• Accounts payable: 2 years (Required)
• High volume invoicing: 1 year (Required)

Work Location: Remote