Accounts Receivable Clerk (On-Site)

To be considered for this position, please be sure to:

• Complete this survey at: https://go.cultureindex.com/p/ektSySL0okXjOm
• Attach a copy of your resume to the completed survey

Why Work for AC Americas?

Are you a numbers ninja with a knack for keeping things organized and on track? We’re on the hunt for an Accounts Receivable Clerk who’s ready to take charge of incoming payments, send out those friendly (but firm!) reminders, and help keep our financial engine running smoothly.

If you love the sound of payments posting on time, have eagle eyes for detail, and get a little thrill from a perfectly balanced ledger — we want to meet you! Bonus points if you're a spreadsheet whisperer and can charm customers into paying with just the right mix of professionalism and personality.

Major Tasks, Key Responsibilities, and Key Accountabilities

The Accounts Receivable Clerk will be reporting to the Accounting Manager and will be responsible for the full-cycle accounts receivable process, including processing daily invoices, collection duties, and supporting month-end and year-end accounting closing processes.

AR

• Calculate, prepare and issue documents related to accounts such as invoices, inventory reports, account statements and other financial statements using computerized and manual systems.
• Prepare customer invoices on a daily basis including all shipping and applicable taxes.
• Forward all invoices to clients via email.
• Prepare and send weekly account statements to clients via email or fax, as needed.
• Prepare customer credit memos and all accounts receivable adjustments.
• Forward all daily invoices, cash receipt report and sales report to the UK office
• Process Credit Card payments from customers.
• Set up new customers in the ERP system and update customers information
• Perform collection duties for ACAINC, ACACALTD & SMI and prepare Collection spreadsheet and collections reports
• Maintain current customer’s information and set up new customer accounts in the accounting computerized software.
• File all U.S. Sales Tax Returns and file all U.S. Annual Reports for various Secretary of States Department.
• Other tasks assigned by Accounting Manager and or VP of Finance.

AP Back-Up

• Bank Reconciliations for all entities
• Reconcile corporate card statements with employee’s expense reports on a monthly basis
• Code, total, batch, enter, verify and reconcile transactions for all accounts payable with purchase orders, packing slips, invoices, and bank statements in a computerized ledger system.
• Ensure that all invoices are recorded accurately and in a timely manner
• Prepare cheques for all authorized payment to vendors and employee expenses.
• Prepare for mailing all cheques for accounts payable, including maintaining the stock of company stamps.
• Maintain and process all petty cash payments
• Maintain vendor records and work with vendors to resolve payment issues, including requesting proof of delivery and necessary documentation.
• Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
• Provide clerical assistance to the Accounting Supervisor, when required
• Provide information for audit requests lists during annual year end audit
• Provide any reports or documentation require by the Directors of the UK operation.
• Reconcile, adjust and maintain balance sheet accounts annually; such as prepaid expense accounts and monthly Accounts Receivable and Payables.
• Reception Back up

Qualifications and Education Requirements

• Post Secondary education
• A/R and A/P practiced for a minimum of 3 years related experience and/or training
• MS Word, Excel and Outlook experience
• Bilingual in English and French, an asset, but not required
• Experience with Acumatica, an asset, but not required

The Perks

• Monthly Company Events
• Performance Based Annual Bonus
• Dental Care
• Extended Health Care
• Life Insurance
• Employee Assistance Program
• Casual Dress Policy
• On-site Gym
• On-site Parking
• Fantastic Coworkers

This position offers competitive compensation starting at $48,000.00/annually (negotiable) and based on experience. If you meet the requirements and are looking to advance your career as the Accounts Receivable Clerk, we encourage you to apply.

A.C. Americas (Canada) Ltd. has a long-standing focus on diversity, equity, and inclusion because we are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Job Types: Full-time, Permanent

Pay: From $48,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Application question(s):

• What are your salary expectations for this role?
• Have you worked for ACA, ACL, ACPM or SMI before?

Work Location: In person

Application deadline: 2021-11-29