Accounts Receivable Specialist

CABVI is seeking an Accounts Receivable Specialist to assist the Accounts Receivable team with routine, monthly and periodic billings, invoicing, collection procedures, and other various tasks in a timely manner.

Responsibilities Include:

• Complete daily SPS billing entries and ensure all information is accurate in a timely manner.
• On a monthly basis, review past due invoices on aging schedule to ensure that they have been entered into SPS. If not found, perform the necessary steps to enter them and/or follow up on issues as needed.
• Complete agency miscellaneous and recurring billings including invoicing for service contracts, business services, insurance balances, membership dues, waste removal, and any other agency billing needs.
• Mail or email invoices as needed per customer and respond to customer requests for duplicate copies of documentation in a timely manner. Confirm billing delivery method and contact information and update in the software as needed.
• Send monthly statements to customers with invoices as needed.
• Review accounts receivable aging schedule and follow up on outstanding customer accounts by researching unpaid invoices or discrepancies in payments. Escalate outstanding balances, issues or requests to A/R Lead as needed.
• Process credit/debit memos in software once approved by Customer Service Manager.
• Update and maintain collections spreadsheet including possible issues with customers along with various other spreadsheets.
• Provide back-up in processing all customer credit card payments as needed.
• Assist with month-end billing processing, which is to include verifying shipped orders are properly invoiced and cleared from the shipped not billed report.
• Enter cash receipt information into Macola for customers JWOD and NYSPSP, and others as needed.
• Assist with performing/conducting investigations and reviews of new customer credit applications. Submit to the Accounts Receivable Lead for review in a time manner.
• Attend department meetings pertinent to accounts receivable, customer service and other departments as needed.
• Develop and maintain work instructions for accounts receivable processes.
• Assist with the collection of data and documentation for the annual audit, as needed.
• Assist with other filing as needed.
• Consistently achieves annual performance objectives.
• Adapts to change and completes other duties as assigned.

Requirements Include:

• Associate degree in accounting or related field required. Minimum requirement of three years’ experience in accounts receivable duties.
• Must have good typing and data entry skills and experience with spreadsheets and word processing. Must be willing to learn new technologies such as Microsoft Office Suite and have good security practices for sensitive information

Reasonable accommodations may be made to enable individuals with disabilities to perform the key job elements.

Benefits:

CABVI offers a generous benefit package along with a family friendly work environment. We offer three health insurance plans to choose from along with dental and vision insurance. A retirement benefit through a 403(b) is offered to include employee and employer contributions. We also have paid time off, paid holidays, employer sponsored life insurance along with many other employee sponsored benefits.

CABVI is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

Job Type: Full-time

Pay: $23.50 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person