Administrative Assistant

About the job

• provide financial, human resources and administrative support.
• track and monitor work planning, allocation management and financial in-year review processes.
• provide customer service to internal and external clients.

What you bring to the team

Financial knowledge and skills:

• experience monitoring accounts payable and receivable activities.
• the ability to identify variances and can take corrective action to amend errors.
• the ability to prepare financial reports and compile data for senior management.
• knowledge of purchasing processes in order to obtain office supplies.
• budgeting knowledge in order to prepare estimates for section programs.

Human resources knowledge:

• experience processing and preparing payroll documentation and maintaining personnel files
• knowledge of payroll administration in order to track employee hours and prepare documents for a variety of staffing transactions.
• the ability to monitor staffing, such as expired contracts and leaves to ensure appropriate action is taken in a timely manner.

Administrative skills:

• experience scheduling meetings and preparing agendas and meeting minutes.
• the ability to organize and maintain staff information, filing systems, and contracts.
• the ability to provide clerical and administrative support for health and safety activities.
• the ability to receive and prepare outgoing mail while adhering to sensitive and confidential practices.

Customer service and communication skills:

• tact and good judgement in order to provide routine responses and information requests.
• the ability to greet visitors and answer phone calls per the OPS Customer Service Standards.
• interpersonal skills in order to work with internal, public and industry clients.
• experience composing, formatting and editing correspondence.

Don't meet every qualification?

How we support diversity, inclusion and accessibility

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

• 1 English Temporary - Seasonal, duration up to 42 weeks, 1235 Queen St E, Sault Ste Marie, North Region

Note:

• E-NR-232102/25

How to apply:

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together