Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, both physical and digital, including data entry and document management using Google Workspace and Microsoft Office tools
• Assist with calendar management, scheduling appointments, meetings, and coordinating events with excellent time management skills
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer service support by addressing inquiries promptly and courteously, ensuring positive interactions
• Perform clerical tasks such as proofreading documents, preparing reports, and managing correspondence with precision and attention to detail
• Handle office management duties including supply inventory, maintaining office equipment, and ensuring a clean, professional workspace
• Support medical or dental reception duties as needed, including patient check-in/out processes and insurance documentation
• Assist personal or executive assistants with various administrative tasks to enhance overall office productivity

Experience

• Proven office experience with a strong background in administrative support roles
• Familiarity with front desk operations and multi-line phone systems in a fast-paced environment
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and collaboration
• Experience with QuickBooks or bookkeeping software for financial record-keeping is preferred
• Demonstrated organizational skills with the ability to prioritize tasks efficiently under pressure
• Strong typing skills coupled with excellent proofreading abilities for accurate documentation
• Previous experience in customer service or customer support roles that require professional communication skills
• Knowledge of office management best practices along with clerical experience including filing, data entry, and record keeping
• Familiarity with medical or dental receptionist duties is a plus but not required

Join us if you're ready to bring your energetic spirit and meticulous organizational skills into a role that keeps our office running smoothly! We value proactive professionals who thrive on providing exceptional support while growing their career in a vibrant environment.

Pay: $24.25 - $29.20 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Work Location: In person