Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure smooth communication across departments. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for delivering exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking, this position is perfect for you!

Key Responsibilities

Executive Support

• Review & coordinate the Executive Director’s calendar, meeting preparation, travel, and follow‑ups.
• Prepare correspondence, reports, and presentations as requested.

Governance & Committees

• Schedule Steering Committees and Board meetings.
• Create and distribute agendas; take minutes; track action items; maintain rosters and distribution lists.
• Maintain Teams channels and shared files; compile monthly committee reports for Board packets.

Member & Internal Communications

• Draft and send meeting notices, action alerts, and updates.
• Ensure timely, accurate distribution of materials and follow‑up communications.

Event Coordination

• Lead logistics for Emerging Contractors “Tours & Pours.”
• Provide staff support at major AGC/MCA events

Mailings & Operations

• Prepare membership mailings and annual event/sponsorship and workforce development booklets.
• Coordinate with print vendors and office equipment for efficient production.

Cross‑Team Coordination

• Align timelines with the Marketing & Communications Manager for programs, signage, slides, and promotions tied to meetings and events.

Records & Compliance

• Maintain accurate records for agendas, minutes, and materials per internal policies.

Key Systems & Tools

• Microsoft 365/Teams, Outlook, Word, Excel, ShareFile
• Mailchimp and website CMS
• Office equipment for printing, folding, mailing
• Event registration and venue coordination tools

Qualifications

• Education: Associate’s degree or equivalent experience; bachelor's preferred but not required.
• Experience: relative experience in administrative support, office management, or board/committee coordination.
• Skills: Organization, time management, written communication, minute‑taking, calendar management, Microsoft 365 proficiency.
• Attributes: Service‑oriented, proactive, discreet, dependable, member‑focused.

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value energetic individuals who are eager to support our team’s success through dedicated administrative excellence.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person