Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to ensure smooth communication and task management across departments. If you thrive in a fast-paced environment and enjoy providing outstanding customer service, this position is perfect for you!

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle data entry tasks accurately using computer skills, including Microsoft Office and Google Workspace applications
• Maintain organized filing systems—both digital and physical—and ensure documents are properly proofread and stored
• Support office management by coordinating calendar appointments, scheduling meetings, and managing calendar updates efficiently
• Assist with bookkeeping activities using QuickBooks or similar software to track expenses and invoices
• Provide excellent customer support by addressing inquiries promptly and courteously, whether in person or via phone or email
• Perform clerical tasks such as photocopying, faxing, mailing, and managing office supplies to keep the workspace well-stocked and functional

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills along with data entry and proofreading capabilities
• Knowledge of office management practices including filing systems, calendar management, and general administrative procedures
• Prior experience in customer service or as a receptionist—preferably in medical or dental settings—is a plus
• Familiarity with bookkeeping software such as QuickBooks or similar programs is advantageous
• Excellent time management skills to prioritize tasks efficiently in a busy environment

Join us to be part of a vibrant team dedicated to delivering exceptional support while fostering a positive work environment. We value initiative, professionalism, and the drive to make every day productive!

Pay: $40.00 - $45.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person