Administrative Assistant Ii: Road & Bridge - Pueblo West

Position Summary

Under limited supervision performs general professional and clerical support for a department/division.

What You Will Do

• Performs customer service and reception duties for the department; provides general information as well as responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.
• Maintains office filing systems, files and records; assembles information upon request.
• Scans and enters various information into databases.
• Receives, sorts, distributes and processes incoming or outgoing mail.
• Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
• Orders, maintains and distributes office supplies and/or equipment.
• Prepares standardized and original documents and forms; composes original letters and written responses upon request.
• Prepares written articles for newsletters’; prepares bulletins, brochures, publications and various materials for departmental programs.
• Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions and maintenance requests.
• Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
• Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes and distributes meeting minutes.
• Prepares and processes personnel forms in coordination with Human Resources.
• Performs other duties as appropriate or necessary for performance of the job.

What You Have

EDUCATION:

• High School Diploma or GED equivalency required

• Minimum of five years of clerical experience required

• Notary Public Certificate preferred

What Pueblo County Offers

• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees
• Generous Vacation and Sick Leave Accrual
• Remote & Hybrid working opportunities
• County Retirement Program
• Autonomy to grow and find your career path with supportive leadership
• Truly inclusive and diverse environment
• Fitness Center (Historic Pueblo Courthouse Building)
• 4-week Paid Parental Leave Benefit

EMPLOYEE BENEFITS SUMMARY
2025

HOLIDAYS

• New Year's Day - January 1st
• Martin Luther King, Jr. Day - January 20th
• Presidents' Day - February 17th
• Memorial Day - May 26th
• Employee Appreciation Day Picnic - June 4th
• Juneteenth Day - June 19th
• Independence Day - July 4th
• Day before Labor Day - August 29th (Early Release at 12:00pm)
• Labor Day - September 1st
• Francis Xavier Cabrini Day - October 6th
• Columbus Day / Indigenous Peoples' Day - October 13th
• Halloween - October 31st (Early Release at 3:00pm)
• Veteran's Day - November 11th
• Day before Thanksgiving - November 26th (Early Release at 12:00pm)
• Thanksgiving Day - November 27th
• Day after Thanksgiving - November 28th
• Christmas Eve Day - December 24th
• Christmas Day - December 25th
• Day before New Year's Day - December 31st (Early Release at 12:00pm)
• One (1) Personal Day **
• One (1) Commission Appreciation Day ***

* = Regular Part-Time Employees who are scheduled to work on a 2025 Holiday will receive Holiday Pay for two (2) of the Holidays of their choice (marked with the single asterisk * above) as approved by their Elected Official or Department Director

• When a holiday falls on a Saturday, Friday will be celebrated as the County holiday
• When a holiday falls on a Sunday, Monday will be celebrated as the County holiday
• Personal Day **: Paid day off chosen by the employee and approved by their Elected Official or Department Director
• Commissioner Appreciation Day ***: Paid day off chosen by the employee and approved by their Elected Office or Department Director
• Elected Officials and Department Directors may vary these holidays based on the needs of their offices/departments.
• Early releases are at the discretion of the Elected Official or Department Director and may vary based on the operational needs of their offices/departments.
• All time off work taken by County employees for the days designated as Early Release shall be considered holiday time off for purposes "worked time" in determining Overtime in accordance with the Fair Labor Standards Act (FLSA).
• If an employee is absent the day preceding or following the holiday without prior approval, the employee will not be paid for the holiday

*** The above 2025 Holiday Schedule resolution number 24-215 was approved by the Board of County Commissioners on October 15th, 2024***

DEPARTMENTS SCHEDULED TO WORK ON HOLIDAYS
Due to operational requirements, some employees will be required to work on holidays. The employee must take the holiday by the end of the month following the holiday at a date approved by their Elected Official or Department Director

SICK LEAVE
Regular full-time employees accrue eight (8) hours per month with a maximum accrual of 960 hours.

VACATION LEAVE

• Upon initial date of hire: earn eight (8) hours per month with a maximum accrual of 144 hours.
• After 5 years: earn twelve (12) hours per month with a maximum accrual of 216 hours.
• Ater 10 years: earn sixteen (16) hours per month with a maximum accrual of 288 hours.

RETIREMENT
All Regular Full-Time employees and Elected Officials are required to participate in the County Retirement Plan upon completion of one (1) month of continuous employment. A pre-tax deduction of 8.25% will be deducted from the employee's monthly pay.

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EMPLOYER MEDICAL CONTRIBUTION
Pueblo County's contribution toward the purchase of your benefit options on a tiered approach and based on which medical plan you elect.

If Benefit Selections:

• Are greater than the employer contribution dollar amount, the difference is deducted from paycheck
• Are equal to the employer contribution dollar amount, there is no effect on pay
• Are less the employer contribution dollar amount, additional pay or cash back is not optional

Your monthly cost = (monthly pay)/100 x 0.410

BASIC LIFE AND AD&D BENEFIT (required)
Employees are required to purchase the basic option for $3.10, however, they may elect to purchase additional coverage.

FLEXIBLE SPENDING ACCOUNT (optional)
This benefit allows you to pay for certain expenses (medical and/or dependent care needs) with "pre-tax" dollars. You specify the dollar amount you would like deducted from your monthly paycheck (minimum of $25), then when you incur an eligible expense, you pay it. Then you submit a claim form and original receipt for reimbursement.

Note: According to IRS rules, any funds left in your FSA account(s) at the end of the year cannot be returned to you. They are considered "use or lose" funds.

ADDITIONAL INSURANCES/BENEFITS (optional)

• Optional Life Insurance
• Spouse/Dependent Life Insurance
• Other Self-Funded Retirement Plans