Administrative Assistant Iii

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The position provides administrative and operational support for graduate student services, which span both Academic Affairs and Enrollment and Quality areas. It requires strong communication skills, the ability to manage multiple tasks, and a high level of discretion. The position operates with minimal supervision, utilizes a variety of technology systems, and involves extensive collaboration with stakeholders. Key responsibilities include student-focused customer service and contributions to continuous improvement efforts related to graduate operations. The normal work schedule for this position is 8:00am – 4:30 pm, Monday to Friday.

Key Job Responsibilities:

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Prepares and audits complex records, edits documents, and reviews work done by others

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Department:

UW-Stout has over 20 accredited master's, educational specialist and educational doctorate programs. We offer online and distance course delivery options.

Graduate Studies, a unit of the division of Academic Affairs, provides oversight for graduate education in the university. Graduate Studies administers graduate admissions, graduate assistantships, records, policies and other procedures relating to graduate students. Graduate Studies includes, in addition to its administrative personnel, the Graduate Office, which provides services to graduate students and program directors.

Compensation:

Minimum starting salary of $19.23/hour, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer’s premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.

Required Qualifications:

• Excellent project management skills

• Excellent verbal and written communication skills

• Excellent judgment including sensitivity to personal and confidential information

• Interest and ability to effectively learn new systems, software programs and processes

• Attention to detail, proofreading and editing skills

• Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness

• Ability to work independently with self-initiative and as part of a team environment

• Ability to cultivate a professional and welcoming work environment

Preferred Qualifications:

• Working knowledge of Microsoft Office software (e.g., Word, Excel, Teams, Outlook, and PowerPoint)

• Experience in a professional assistant or related role

• Bachelor’s degree in business or related field

How to Apply:

Complete applications received by end of day, July 28th, 2025 are ensured full consideration. Applications submitted after July 28th, 2025 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials :

Cover letter (* See below)

Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

• Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Beth Kucko or Antonio Freeman

Phone: 715/232-1322 or 715/232-1466

Email: kuckob@uwstout.edu or freemanan@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Dawn Pamperin

Phone: 715/232-1589

Email: pamperind@uwstout.edu

Additional Information:

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

Institutional Overview:

University of Wisconsin-Stout, Wisconsin’s Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow’s leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree-they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 30+ professional certificates to upskill careers and 80+ programs in art, design and graphics; business and management; education; human and social sciences; IT and communications; and science, engineering, and math. On a campus where labs and studios outnumber traditional classrooms by 3:1, our first-class learning environments and digital infrastructure provide 6,900+ students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages—all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

Campus Information