Administrative Assistant, Reed Hall Of Science

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

The Division Administrative Assistant is responsible for the operation of the Division Office and Reed Computer Lab. This includes operation of office equipment, supervision of student assistants, clerical work from the Division, Strickler Planetarium, and the departments of Biology, Chemistry, Computer Science, Engineering, Geology and Mathematics.

Essential Duties and Responsibilities

• Manage daily administrative operations for the Reed departments (Biology, Chemistry, Geosciences/ESS, Computer Science) and maintain an efficient, welcoming office environment. Maintain office supplies and copier supplies.
• Coordinate all Strickler Planetarium scheduling, events, communications, and financial reporting, including year-end database reporting.
• Maintain departmental data and records, including student information, prospective student databases, and evaluation reports.
• Coordinate prospective-student meetings with faculty by working closely with the Admissions Office.
• Manage purchasing processes, including purchase orders, reimbursements, departmental supplies, and chemical inventory.
• Support faculty with administrative tasks, including computerized testing software, room reservations, and classroom/lab logistics.
• Plan and execute major departmental and building events, including Reed social events, homecoming activities (including Life Science Photo contest), Catalyst Banquet arrangements, receptions, and STEM-related events.
• Organize graduation-related activities, including senior database management, food coordination, and preparation of personalized materials.
• Support student organizations, including scheduling events, maintaining signage, and promoting activities through coordinated social media efforts.
• Manage building communications, including digital signage, announcements, and departmental outreach such as postcards and holiday cards.
• Oversee Teaching Assistant and stockroom worker scheduling, along with managing associated keys and records.
• Serve on the Reed Building Safety Team, assisting with safety compliance, readiness, and related procedures.
• Other duties as assigned.

Knowledge, Skills and Abilities Required

• A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
• Self-motivated with a willingness to take the initiative with tasks and projects.
• Demonstrated work experience involving significant interaction and collaboration with others.
• Skill sets that include organization, time management, attention to detail, correct grammar and punctuation, strong writing, positive interpersonal relations, critical thinking, outcome assessment, and competence with technology and Microsoft Office suite programs.
• Professional attitude and disposition.
• Ability to maintain confidentiality and work with sensitive information.

Additional Information

SUPERVISORY RESPONSIBILITIES
Occasionally, some students may work part-time in the office and require supervision.

EDUCATION
A bachelor’s degree is preferred but not required.

WORK ENVIRONMENT
Almost all work will be in Reed Hall of Science. No travel required.

SUPPLEMENTAL INFORMATION
The salary for this position is $16.25 per hour.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Olivet Nazarene University offers:

• Comprehensive medical, vision, and dental insurance.
• Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
• Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
• Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
• Tuition remission granted to employee, spouse, and dependent children for education within Olivet’s distinguished academic programs.
• Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.