Administrative Assistant/Bookkeeper

Job Summary

We are looking for a skilled Administrative Assistant/Bookkeeper to provide clerical support and maintain accurate financial records. This dual role requires a proactive individual who can manage office tasks, assist with bookkeeping duties, and ensure smooth operational flow. The ideal candidate is proficient in accounting software (e.g., QuickBooks), highly organized, and capable of handling confidential information with integrity.

Responsibilities

• Administrative Duties:

o Manage office correspondence (e.g., emails, phone calls, mail).

o Schedule meetings, appointments, and maintain calendars.

o Perform data entry, filing, and other clerical tasks as needed.

o Order office supplies and coordinate with vendors.

o Provide general support to staff and management.

• Bookkeeping Duties:

o Record daily financial transactions in QuickBooks.

o Manage accounts payable and receivable, including invoice processing and payment tracking.

o Reconcile bank statements and credit card accounts.

o Prepare financial reports (e.g., balance sheets, income statements) as directed.

o Assist with payroll processing and tax remittance preparation.

o Maintain accurate and up-to-date financial records.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift

Work Location: In person