Afterschool Administrative Assistant

Afterschool Administrative Assistant

ABOUT THE JCC EAST BAY
The JCC East Bay is a welcoming home for people of all ages and life stages. Inspired by Jewish values, culture, and tradition, we build interpersonal relationships, foster learning and curiosity, and offer accessible pathways to Jewish life. The JCC’s core programs include early childhood education and preschool; camp and afterschool programs; teen engagement; older adult activities; intergenerational Jewish holiday celebrations; and ongoing opportunities to connect with Jewish life and our richly diverse community. The JCC East Bay operates from four locations: our full-service building in Berkeley, afterschool programs at Joaquin Miller Elementary and Hintil Cuu Ca Preschool in Oakland, and administrative offices on our soon to be flagship campus in Oakland.

POSITION SUMMARY
The Afterschool Administrative Assistant reports directly to the Berkeley Afterschool Administrative Coordinator and Assistant Director, working 30-37.5 hours/week at JCC East Bay in Berkeley. This position is responsible for maintaining a positive environment rooted in Jewish values for all staff and families in the Berkeley Afterschool program. The Afterschool Administrative Assistant acts in accordance with JCC mission, policies, and procedures to support general day-to-day operations and to provide a nurturing and safe environment. The Afterschool Administrative Assistant will also support Summer Camp with enrollment procedures and camp operations.

Administrative

• Manage sign in and sign out desk, for all drop offs and pick-ups through Remini school management system; call for students and communicate with parents regarding absences
• Order supplies for all teachers’ and department needs, and maintain inventory of art, sports, first aid, and general supplies
• Order and maintain inventory of Kosher snacks.
• Collaborate with preschool to manage ordering of all snacks and food supplies

General

• Support preparation for staff training before school starts and throughout the year
• Perform independently at a high level in a fast-paced team environment, and manage multiple projects to meet timelines and deadlines.
• Proactive leadership and consensus building skills.
• Goal-oriented and close attention to detail.
• Participate in agency led experiences, including holiday celebrations and community engagement opportunities.
• Other duties as determined.

REQUIRED MINIMUM QUALIFICATIONS

• Minimum of 2 years working in a child care setting or educational institution for children in preschool-5th grade
• Knowledge of or commitment to learning about the Jewish community, values, and traditions, and commitment to the mission of the JCC East Bay.
• 1-2 years of administrative or program operations experience.
• Strong database management skills, as well as a strong comprehension of Google Docs, Google Sheets, and Office Suite programs.
• Ability to push/pull and lift/carry objects weighing 30 pounds.
• Exceptional written and verbal communications.
• Excellent organizational skills; able to see small details in a large program.
• Excellent interpersonal skills; able to motivate small but mighty teams.
• Proven experience in customer service and community relations.
• Must be available to work in the afternoons and early evenings.
• Ability to lead and direct children in large group settings.
• Ability to walk and stand for extended periods of time, and bend from knees and waist.
• Ability to respond without delay to the needs of young children.
• Experience working in a Jewish nonprofit preferred
• Bachelor’s Degree in education or relevant field preferred.

The salary range for this position is $25-$27/hour. This position will start as a temporary role, with an opportunity to transition into a permanent role. Excellent benefits including medical, dental, vision, vacation, sick pay, and holidays (including Jewish). This position is not represented by the Union.

The JCC East Bay is an Equal Opportunity Employer and makes employment decisions on the basis of merit. JCC East Bay policy prohibits unlawful discrimination in accordance with federal, state, and local laws. The JCC East Bay complies with the Americans with Disabilities Act and is committed to providing reasonable accommodations for people with disabilities. If you require particular accommodations during the application and interview process, please inform us of your needs so that we can provide accordingly.

Systemic inequities in hiring have caused women, people of color, LGBTQ+ folks, and others to apply to jobs only if they meet all of the qualifications. The JCC East Bay encourages you to apply anyway, as no one ever meets 100% of the qualifications. We look forward to your application.

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