Automotive Office Manager

Job Overview
We are seeking a dynamic and highly organized Automotive Office Manager to lead our administrative operations within a busy automotive dealership environment. In this role, you will oversee daily office functions, coordinate administrative tasks, manage vendor relationships, and support the overall efficiency of our automotive team. Your energetic approach and exceptional organizational skills will ensure smooth office workflows, excellent communication with clients and staff, and effective management of all clerical and administrative duties. This position offers an exciting opportunity to contribute to a thriving automotive business while fostering a positive and productive workplace atmosphere.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and maintaining professional phone etiquette.
• Oversee schedule management for service appointments, meetings, and staff calendars to optimize daily operations.
• Supervise administrative staff, providing training & development opportunities to enhance team performance.
• Coordinate vendor management activities, including negotiating contracts, processing invoices, and maintaining supplier relationships.
• Handle bookkeeping and accounting tasks using QuickBooks or similar software to ensure accurate financial records and timely billing.
• Oversee office budgeting, payroll processing, and human resources functions such as employee onboarding, record keeping, and compliance.
• Maintain organized filing systems for client records, service histories, and other essential documents while ensuring confidentiality.
• Support medical office management responsibilities if applicable, including appointment scheduling and patient record organization.
• Assist with event planning for dealership promotions or community outreach initiatives to boost engagement.
• Ensure efficient office management by implementing process improvements that enhance productivity and customer satisfaction.

Experience

• Proven supervisory experience in an office setting within the automotive industry or related fields.
• Strong background in administrative roles with extensive clerical experience including filing, calendar management, and front desk duties.
• Familiarity with QuickBooks accounting software and basic bookkeeping principles.
• Experience managing vendor relationships, contracts, and budget oversight.
• Demonstrated ability to handle payroll processing and human resources functions effectively.
• Excellent communication skills paired with organizational prowess to coordinate multiple tasks seamlessly.
• Prior experience in medical office management or healthcare settings is a plus but not required.
• Skilled in event planning, team training & development, and managing multi-line phone systems with professionalism. Join us as an Automotive Office Manager where your energy fuels our success! Bring your organizational expertise and leadership skills to create an efficient office environment that supports our dealership’s growth while delivering outstanding service to our clients. Your proactive approach will help us thrive in a fast-paced industry—apply today!

Pay: $53,266.34 - $64,148.70 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person