Back Office Administrator

RESPONSIBILITIES / ACCOUNTABILITIES/ TASKS

1. General Administratoin support

1.1.Provide general administrative support to the operations and project coordination teams.

1.2. Maintain HR records, assist with onboarding, and ensure compliance with HR requirements.

1.3. Support Health & Safety documentation and company policy administration.

1.4. Assist in organizing company meetings and maintaining office documentation systems.

2. Management Assistance

2.1. Provide direct support to management through scheduling meetings, managing calendars, and preparing agendas and minutes.

2.3. Coordinate management-related logistics such as meetings, events, and travel.

2.4. Handle confidential information with discretion and professionalism.

4. Finance Administration

4.1. Assist with processing invoices, purchase orders, and expenses.

4.2. Support the finance team in maintaining accurate financial records.

4.3. Prepare documentation for monthly and quarterly financial reporting.

5. Travel Coordination

5.1. Manage visa or documentation requirements for traveling colleagues where applicable

5.2. Assist in arranging travel and accommodation for staff, subcontractors, and management.

KEY INTERFACES

External: Suppliers

Payroll Partners

Travel Service Providers

Financial Institutions

Internal: SISGrass Directors

Head of Operations

Operations Manager

Project Coordinators

HR and Finance Team

Backoffice

HEALTH & SAFETY

All staff have an individual and combined responsibility under the Health & Safety at Work Act as follows:

• To comply with all company health, safety and environmental management policies, works procedures, and instructions to ensure a safe and healthy workplace.
• To be aware of, and fulfil, your duties in relation to health and safety in the workplace, to promote your own safety, that of your colleagues and all personnel in your workplace.
• To report to a manager any safety or environmental hazards and risks, including incidents and near misses, of which you become aware in the workplace, including faulty or defective machinery or equipment.
• To operate workplace machinery in a safe manner and if trained and competent to do so.
• To wear all personal protective equipment as directed.

  COMPLIANCE & SOCIAL RESPONSIBILITY

• To comply with all company policies and procedures as apply to your role and/or your employment generally, ensuring that you represent the Company to the highest business and ethical standards.
• To report immediately any instances of bribery or corruption of which you become aware, or approached regarding.
• To behave with respect and dignity towards your colleagues and all personnel in the workplace and to report in confidence any unacceptable behaviour, in particular bullying and harassment.
• To contribute towards the continual improvement of the business in terms of the corporate objectives and good governance of the SIS Group.