Bid Coordinator

Bid Coordinator

ABOUT WILSON:

As one of the largest providers of security services in Australia and New Zealand, our valued employees are supported by a highly experienced management team, industry-leading expertise and a strong local and national infrastructure operating 24 hours a day.

Our vision is to be the most trusted provider of integrated Security Solutions and our purpose, is to build a safer future for everyone. Wilson Security operates in a wide range of sectors and is committed to shaping the future of security by offering innovative and sustainable solutions that create enduring value for our people, customers, and the communities we operate in.

Wilson Security’s journey towards a more sustainable and responsible future is brought to life through our core values of Care, Innovation, Accountability, and Integrity as well as the principles of ESG excellence.

ABOUT THE ROLE:

• Location: Essendon Fields with a vibrant community focused culture.
• Full Time Permeant
• Competitive salary with employee benefits
• Monday – Friday
• One day WFH

The Bid Coordinator is responsible for managing the preparation, coordination, and delivery of accurate, high-quality bid submissions within set timelines. The role supports the National Team in broader business opportunities aligned with the company’s strategic growth objectives. Additionally, the Bid Coordinator provides general business support by producing clear, concise written documents and communications that adhere to company guidelines and maintain a professional standard.

DUTIES & RESPONSIBILITIES:

1. Tender and Sales Document development and Support

• Manage the entire bid/tender process from inception to post-completion, including all client communications related to the project and ensure seamless execution.
• Develop comprehensive project plans and coordinate workflows to ensure all bids align with internal processes and manage timelines, meetings, briefings, site visits, and registrations.
• Ensure compliance, accuracy, and quality of all tender content. Adhere to strict timelines, ensuring 100% compliance with due dates for all submissions.
• Ensure content is concise, focused on key win themes, and aligned with client requirements.
• Prepare professional proposal or sales documents and communication materials, including client letters, presentations, fact sheets, and capability statements.
• Create visually appealing, professional and accurate materials with appropriate design and content.
• Liaise with project sponsors and collaborate with managers, operations teams and subject matter experts across states or market segments to gather input and meet business objectives.
• Develop market segment plans with relevant stakeholders to align with business strategies.
• Continuously identify and recommend improvements to content, processes, and procedures as well as contribute innovative ideas to enhance the bid process.
• Oversee bid support functions, including maintaining the content library, bid archiving, templates, and tender or process documentation.

WHO WE ARE LOOKING FOR:

Knowledge, Skills, and Experience

• Exceptional written and verbal communication skills.
• A minimum of two years’ experience in a bid coordinator or similar position.
• Proven experience in producing tender or sales documentation.
• Advanced proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Demonstrated project management skills with the ability to meet strict deadlines.
• Effective time management and prioritization abilities in a fast-paced environment.
• Proactive mindset with the ability to provide innovative recommendations and solutions.
• Solid commercial acumen and business understanding.
• Proven ability to build and maintain relationships across all levels of the organization.
• High-level administrative and organizational skills with strong attention to detail.
• Exemplary PowerPoint skills to produce high-calibre, client-ready presentations (highly regarded).

Qualifications

• Tertiary qualification in Business, Marketing, or Journalism related field preferred but not essential.

Wilson Security is an employer of choice, engaging with our people both online and in person. We offer comprehensive Training and Development, Employee Benefits like a Wellbeing Hub, Health Insurance discounts, and Employee Assistance Programs.

Our Innovation Council and Corporate Social Responsibility team connect with our communities through fundraising, sponsorship, and team building. In 2021, we were recognized at the Australian Security Industry awards with an OSPA for being an Outstanding Security Guarding Company to our people.

We are committed to building a workforce that reflects the diversity of the communities we protect, with a focus on supporting Aboriginal and Torres Strait Islander peoples. Our inclusive culture celebrates innovation and teamwork, highlighted by our monthly STRIVE awards.

Master Licence (85518521S)