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Bid & Proposal Coordinator (Project Acquisition)

Posted on July 5, 2025 by Canaan Site Furnishings

  • Full Time

Bid & Proposal Coordinator (Project Acquisition)

About Us:
Canaan Site Furnishings designs and manufactures high-quality outdoor furniture for public spaces across Canada. Our benches, litter bins, bike racks, and custom site furnishings are featured in cities, campuses, parks, and transit stations nationwide. We work closely with landscape architects, municipalities, and institutions to bring lasting public spaces to life.

Position Overview:
We’re seeking a detail-oriented Bid & Proposal Coordinator to support our business development and tender submission efforts. This role is ideal for someone who enjoys researching projects, organizing complex documents, and helping secure new opportunities. You’ll work closely with internal teams to track opportunities and ensure our proposals are timely, accurate, and competitive.

Key Responsibilities:

  • Monitor public and private procurement platforms for relevant RFPs, tenders, and RFQs across Canada
  • Coordinate and prepare bid submissions in collaboration with estimating, sales, and design teams
  • Maintain an organized calendar of deadlines and submission dates
  • Collect, format, and proofread technical documents and company qualifications
  • Maintain a database of leads, submissions, and bid outcomes
  • Follow up on proposal results and assist with revisions or clarifications as needed
  • Identify opportunities to improve and streamline the proposal process

Qualifications:

  • Fluency in English (spoken and written) is required
  • Proficiency in Chinese (Mandarin or Cantonese) is an asset, as some clients, suppliers, and internal communications may involve both languages
  • Strong organizational and research skills
  • Excellent written communication and attention to detail
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and PDF tools
  • Experience with bids&tenders, MERX, Biddingo, or similar platforms is a plus
  • Background in architecture, construction, design, or public procurement is an asset, but not required

Job Type: Full-time

Schedule:

  • Monday to Friday

Language:

  • Fluent English (required)
  • Chinese (required)

Work Location: In person


Advertised until:
Aug. 4, 2025


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