Casual Administrative Assistant

COMPETITION NUMBER: 1160
CLOSING DATE: MARCH 27, 2025 @11:59PM MST

FACULTY OF HEALTH STUDIES

NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Casual Administrative Assistant.

Reporting to the Administrative Process Team Lead - Business Operations, the Casual Administrative Assistant role provides administrative and operational assistance on an as needed basis. This role must communicate directly with students, answering inquiries in a timely and professional manner. This role supports staff and faculty with activities following the NorQuest College policies and procedure manual, and as such, must have a strong understanding of business administration. This role may take on a variety of tasks depending on scheduling needs, current projects, and grant funding. This could include anything from occasional hours per month to project work in a full-time capacity for several months. Flexibility and availability are key attributes of this role.

HOW YOU’LL MAKE A DIFFERENCE:

• Providing frontline support to students in a timely manner.
• Problem solving and meeting service standards.
• Communicating with internal and external stakeholders in a positive relationship building manner.
• Assisting with electronic and paper records management.
• Completing ad-hoc room and audio-visual equipment bookings.
• Assisting with curriculum updates using Moodle, templates, and spreadsheets.
• Supporting coordination of events such as professional development activities.
• Supporting the administration of surveys.
• Preparing student orientation packages.
• Providing administrative support using office equipment, word processing tools, and databases.
• Creating meeting minutes, agendas and supporting materials.
• Completing purchase order requests as needed.
• Preparing and distribute mail.
• Providing recommendations for improvements to administrative procedures.
• All other duties as assigned.

WHAT YOU BRING:

• A Business or Administration degree is preferred. Consideration may be given to those with a Business or Administration Diploma, Administrative Professional Certificate and/or considerable relevant experience.
• 3-5 years directly related experience in a post-secondary environment or similarly complex portfolio.
• Experience working with PeopleSoft and Moodle is required.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring:

• Exceptional professionalism, accountability, and dependability.
• Meticulous about quality of work.
• Aligned with college values.
• Customer service driven.
• Critical thinker and problem solver.
• Team Player.
• Exceptional proficiency with technology.

SALARY: $22.33-$27.98 per hour Reflective upon what you bring, AKA your education and experience. This is a full-time perm position with immediate access to our great pension and benefit programs.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

• International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
• World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.