Contract / Office Administrator

Contract/Office Administrator (Part-Time to Full-Time) – Construction Industry

Location: Chapel Hill, NC (Hybrid / Remote flexibility with California-based Administrative coordination)

Company: Pacific Tide Construction, a California-based commercial construction firm under Wyatt W. Underwood & Associates, LLC

About Us

Pacific Tide Construction is a leading construction company specializing in Public Works and Commercial projects, delivering high-quality construction services throughout California and beyond. As part of the Wyatt W. Underwood & Associates family of companies, we are a small team committed to excellence, integrity, and innovation in the commercial playground environment.

We are currently seeking a Contract/Office Administrator to join our growing team. This role will support both administrative and contract management functions and is ideal for someone who thrives in a fast-paced, detail-oriented construction environment. The position offers part-time to full-time growth potential, with flexible work arrangements from our Chapel Hill, NC location while coordinating projects based in California.

Key Responsibilities

• Prepare, review, and track construction contracts, subcontracts, and change orders for both Public Works and Commercial projects.
• Maintain compliance with California Public Works requirements, including Prevailing Wage and DIR reporting.
• Support project management with document control, RFIs, submittals, insurance certificates, and bonding documentation.
• Coordinate with unions (SoCal Laborers and Southwest Carpenters) and ensure all project labor compliance documentation is up to date.
• Manage vendor and subcontractor onboarding, including contract execution and compliance verification.
• Provide general office administrative support — scheduling, filing, communications, and record-keeping.
• Assist in project closeout packages, lien releases, and warranty documentation.
• Communicate with internal teams, clients, and partners to ensure contract milestones and deliverables are met.
• Support accounting functions related to contract billing, certified payroll, and job cost tracking.

Qualifications

• 3+ years of experience in construction administration, contract management, or project coordination.
• Strong understanding of Public Works contracting, Prevailing Wage, and DIR compliance (California experience highly preferred).
• Familiarity with specialty contracting in construction, particularly playground, surfacing, or site development work, is a plus.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management software.
• Exceptional attention to detail, organization, and communication skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Experience working across multiple states or jurisdictions preferred (California/North Carolina).

At Pacific Tide Construction, you’ll be part of a collaborative, family-oriented company that values initiative, accountability, and professional growth. You’ll work directly with leadership on meaningful projects that shape communities and support public infrastructure across California.

If you’re a skilled administrative professional with a background in construction contracts and a passion for organization and compliance, we want to hear from you.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote