Contracts Specialist

W&M Fire Protection is a full-service fire protection contractor with complete design, installation, and fabrication capability. W&M has proudly served the tri-state and New England areas for over 30 years and offers a challenging and rewarding work environment.

Due to continued growth, we are looking for a Contracts Specialist to be based out of our Hawthorne, NY team. In this role, you will be responsible for administering and managing contract documents and insurance certificates for W&M Fire Protection Services. This role ensures compliance with legal requirements, risk management, company policies, and oversees the execution and maintenance of both contracts and insurance certificates.

JOB RESPONSIBILITIES:

The Contracts Specialist will be responsible for administering and managing contract documents and insurance certificates for W&M Fire Protection Services. This role ensures compliance with legal requirements, risk management, company policies, and oversees the execution and maintenance of both contracts and insurance certificates.

Contract Administration:

• Review contract language and related documents to assess risk to the company and facilitate negotiations with customers when mitigation approaches are necessary.
• Verify the scope of work, liability, indemnification, and insurance requirements of all contracts.
• Respond to questions internally and externally about contractual terms and requirements.
• Maintain and organize contract documents within designated job folders, ensuring all documents are saved and retrievable, adhering to the company’s document management policies.
• Respond to pre-bid and post-bid documentation requests, including pre-qualification forms, W9s, sample contracts, and insurance evidence.

Risk Management:

• Request and manage Certificates of Insurance (COIs) and ensure all necessary insurance policies are in place before work commences.
• Manage renewal processes for General Liability, Workers’ Compensation, and Disability insurance.
• Manage third-party insurance-related platforms.

Subcontractor Management:

• Work with project managers to facilitate the subcontractor set-up process, ensuring all required documentation, such as prequalification questionnaires, master subcontractor agreements, COIs, and W9 forms, are submitted.
• Monitor insurance renewals and compliance for subcontractors

Administrative Support:

• Provide support with additional administrative duties as assigned.

QUALIFICATIONS/ EDUCATION/ EXPERIENCE REQUIREMENTS

• High School Diploma/GED required.
• Associate’s degree in Business Administration, Risk Management, or familiarity with contract law would be a plus.
• Applicants for this position can have entry level experience as training will be provided by the company however any experience in a related field would be a plus.
• Excellent verbal and written communication skills required.
• Proficiency with Microsoft Office applications, Adobe Acrobat Pro, DocuSign, and other e-signature platforms.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and deadlines.

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Office-based position that will support the locations of Hawthorne, NY, Holbrook, NY Darien, CT.
• Office Environment – moderate noise
• The need to move about the office to copy, scan, and file
• Requires using the computer and phone consistently throughout the day

PAY RANGE: $50,000-$80,000 per year, experience dependent

As part of the Davis-Ulmer Family of Companies, we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose Davis-Ulmer Family of Companies?

• Competitive Compensation: We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package: Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of.
• Strength of the Family: The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches. This collective approach strengthens us as a cohesive group, amplifying our impact far beyond what any individual business unit could achieve alone.
• Backed by APi Group: As a subsidiary of APi Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world-class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry.
• Long-Term Career Relationships: Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term.
• Values Match: We prioritize hiring individuals whose values align with ours. Our commitment to value-driven recruitment is a cornerstone of our People/Talent Development Operating Code.

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."