Employee Services Coordinator

Division: Corporate Services
Job Status: Full Time
Number of Positions: 1
Hours of Work: 35 hours per week, Monday to Friday, 8:30am - 4:30pm
Wage Rate: $33.45 - $39.82 per hour
Posting Date: Monday, February 2, 2026
Closing Date: Sunday, February 15, 2026

About Us
The County of Lambton is located in Southwestern Ontario, nestled along Lake Huron and the St. Clair River, next to the state of Michigan and is home to a diverse and welcoming population of approximately 128,000 residents.

The Corporation of the County of Lambton is one of the area’s largest employers with approximately 1,300 employees. The County’s seven divisions deliver hundreds of services and programs to our residents, such as emergency medical services, provincial offences court, three long-term care homes, 25 library branches, three museums, an art gallery, archives, public works, public health services, social services, planning and building services.

We are committed to sustainability, economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with our municipal and community partners.

About the Role
The Employee Services Coordinator primarily oversees the full recruitment and onboarding process across the organization, ensuring a smooth experience for candidates and hiring managers. This role manages and coordinates the administrative aspects of hiring, including job postings, managing candidate communication, maintaining the applicant tracking system (ATS), coordinating onboarding, and maintaining accurate and compliant electronic recruitment files. The role also supports the Corporate Recruiter with their responsibilities related to organizational recruitment initiatives.

Job Duties and Responsibilities

Recruitment and Onboarding:

• Prepare job postings and apply relevant pre-screening questions, then close job postings using the Applicant Tracking System

• Maintain job posting process and act as a contact for individuals, both internal and external, for recruitment questions

• Share job opportunities on the County of Lambton social media pages

• Liaise with contacts to post County jobs at various facilities including external agencies and special job boards.

• Release candidates to the hiring managers in accordance with the relevant collective agreements and organizational policies

• Work with Managers/Supervisors to create interview questions and participate in the interview process as required

• Assist with reference checks as needed

• Prepare letters of offer for all new hires and internal transfers

• Oversee the development and maintenance of the electronic on-boarding documentation system related to new hires and rehires

• Support new hires and rehires during the corporate onboarding process by providing guidance, answering questions, and troubleshooting issues

• Maintain accurate and compliant digital recruitment files

• Obtain, review, and file required documents for employee and recruitment files; review incoming files from the field and ensure appropriate and required documentation is received.

• Maintain close communication with all divisions in the corporation for recruitment purposes

• Provide assistance to internal and external users of the ATS with general inquiries, concerns, questions, etc.; provide system training to new ATS users as required

• Liaise with external partners for summer student recruitment

• With the Corporate Recruiter, promote the organization through various events to attract top talent

• Post Community Partner job opportunities to the County job board as requested

Technology/Research/Reports:

• Track recruiting metrics and prepare reports

• In conjunction with the HRIS Specialist, conduct ongoing review of the ATS and performance management functionality within the HRIS with a view to find efficiencies and streamline processes

• In conjunction with the HRIS Specialist, review and assess ATS updates prior to implementation

• Communicate new processes, functionality to internal and external users as necessary including the development and provisions of both oral and written training

• Support the HRIS Specialist by overseeing performance management in the system; act as the main contact for questions and administrative processes, develop and deliver training as needed

• Streamline and oversee processes for exit interviews through available HRIS functionality

Policy/Procedures:

• Assist the Corporate Recruiter in reviewing relevant recruitment policies and procedures and suggest amendments as needed

• Analyze changes in legislation and/or labour laws as they relate to recruitment practices and provide suggested changes as needed

General:

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed

• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision: None

Indirect Supervision: None

Functional Authority: None

Minimum Formal Education

• A two (2) year Community College diploma in the field of Human Resources or Business Administration preferred.

Experience

• Comprehensive knowledge of the hiring process, including recruiting, interviewing, and onboarding

• High degree of discretion and ability to maintain confidentiality

• Technical proficiency with ATS/HRIS systems (UKG experience an asset)

• General knowledge of Human Resources

• Experience working in a unionized environment

• Proficient in in all Microsoft programs,

• Must possess diplomacy, tact and communication (verbal and written) skills

• Excellent problem-solving skills and organization skills

Personal information required by County of Lambton job postings is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.