Executive Administrative Assistant

Executive Assistant
Gardens Care Senior Living – Scottsdale, AZ

Gardens Care Senior Living in Scottsdale is seeking a highly organized and professional Executive Assistant to support our Executive Director and community operations. This position is ideal for someone with strong healthcare front office experience, senior living knowledge, and a proven ability to handle multiple responsibilities in a fast-paced environment.

Position Details:

• Schedule: Monday – Friday, 8:00 AM – 4:00 PM
• Pay: Starting at $23/hour DOE

Responsibilities:

• Provide direct administrative support to the Executive Director.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit documents, reports, and presentations using Google Docs and other software tools.
• Answer phones, greet visitors, and assist residents and families in a professional, welcoming manner.
• Maintain organized filing systems and ensure accurate records.
• Support daily community operations with a high level of discretion and professionalism.
• Handle confidential information with integrity.
• Assist with projects, event planning, and vendor coordination as needed.

Qualifications:

• Minimum 2 years’ experience as an Executive Assistant (healthcare or senior living strongly preferred).
• Healthcare front office and senior living experience required.
• Proficient in computers, including Google Docs, Sheets, and Drive.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to remain calm and professional in high-stress situations.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, reliability, and discretion.
• Ability to work independently as well as collaboratively with leadership and staff.

Requirements:

• Must have or be able to obtain an AZ Fingerprint Clearance Card.
• Must complete a 2-step TB test and drug screen.

If you are a motivated professional with a heart for seniors and a passion for supporting excellence in senior living, we encourage you to apply and join our Gardens Care family.

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 40 per week

Work Location: In person