Executive Administrative Assistant

• Relieves the CSO of many administrative details.
• Makes administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel.
• Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance.
• Liaison to various departments including: Operations, Human Resources, Legal, IT
• Compile special periodic reports and compose non-routine correspondence.
• Arrange meetings with management and various ownership entities booking conference. rooms, setting up & circulating conference call numbers, providing relevant materials. (memos and presentations), audio/visual equipment and arranging catering.
• Establishes and maintains filing systems and a broad range of clerical and administrative. tasks, including coordinating office bills, executive travel, and office access cards.
• Performs any other routine office support as required by the CSO such as:
• preparing correspondence
• arranging appointments
• handling mail
• responding to telephone inquiries
• coordinating housekeeping of office
• Other assignments requested by the CSO.

Knowledge:

• Must be able to handle and maintain details of a confidential nature.
• Must be able to screen, refer or respond to telephone inquiries.
• Should have sufficient knowledge of organization's structure, policies, procedures and personnel.

Skills & Abilities:

• Excellent computer skills including MS Word/word processing, PowerPoint presentation, Excel spreadsheets, e-mail, and Adobe Acrobat.
• Demonstrate proficiency with standard office equipment.
• Ability to organize and assemble presentation books in various forms including paper and digital.
• Strong organizational skills, ability to multitask and work under pressure especially when there are tight timelines.

Education:

• High school diploma
• Associates or Bachelor's degree

Experience:

• Must have extensive C-Level executive assistant experience.

Language Skills:

• Must have exceptional verbal and written communication skills.

Certificates, Licenses and Registration:

• Notary preferred.