Executive Administrative Assistant

John’s Island Club is seeking an experienced, full-time, year-round Executive Administrative Assistant to contribute to the success of our Club’s leadership and operations. This person reports directly to the General Manager and is often the first point of contact to member calls, questions, and visits. This is a unique opportunity to work with our management team in a member-focused environment. In this role, you will manage correspondence and schedules, prepare and coordinate communications, organize and prepare materials for leadership and board meetings, and perform other high-level administrative tasks.

What you will do:

• Reports directly to the General Manager and serves as a professional point of contact to members, staff, and visitors
• Manage the General Manager’s calendar, meetings, correspondence, and travel
• Prepare reports, presentations, and materials
• Draft and distribute internal communications on behalf of the General Manager
• Schedules and coordinates meetings and events
• Record meeting minutes
• Maintain and organize files, records, and databases
• Support special projects and initiatives
• Maintain strict confidentiality

What we are looking for

• Proven administrative experience in a professional office environment
• Strong interpersonal and communication skills with exceptional discretion and professionalism
• Proficiency in Microsoft Office Suite, Google Docs, and ability to learn new software
• Strong typing and clerical skills with a high degree of accuracy
• Excellent organizational skills and attention to detail
• Flexibility to work occasional evenings, weekends, or overtime as needed

Bring your experience, professionalism, and attention to detail to work that supports our leaders, our members, and how the Club operates each day.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Work Location: In person