Executive Assistant

Help us deliver like never before
Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and our people. We’re moving forward and we want you to come along for the ride.

About the opportunity
We have an exciting opportunity for a highly organised and proactive Executive Assistant to join our Enterprise Services team, supporting up to three General Managers, including the GM of Data and AI. In this dynamic and fast-paced role, you’ll play a key part in ensuring the seamless day-to-day operations of our leadership team by providing high-level executive and administrative support.

Your responsibilities will be varied and impactful, ranging from diary and travel management, project coordination, reporting, and document handling, to meeting and event planning. You’ll also be involved in processing SAP and People Leader Dashboard requests, maintaining office records, and offering general team support.

This role is ideal for a confident self-starter with strong commercial acumen, a keen eye for detail, and the ability to adapt quickly to shifting priorities. You’ll thrive on building strong relationships across all levels of the organisation and take pride in enabling the success of those you support.

What you’ll deliver with us

As Executive Assistant, you’ll provide high-level support to up to three General Managers, ensuring their day-to-day operations run smoothly. You’ll manage calendars, meetings, travel, and prepare executive reports and presentations.

You’ll build strong relationships across the business, maintain key records and documentation, and manage administrative processes using tools like SAP. With a proactive mindset, you’ll identify ways to improve efficiency and service, always acting with professionalism, discretion, and a customer-first approach.

About you
You are a highly experienced and dependable professional who thrives in fast-paced, high-pressure environments. With a strong background in supporting senior executives, you bring advanced organisational skills, excellent judgement, and a proactive mindset.

You communicate effectively, build strong relationships across all levels of an organisation, and are known for your discretion and ability to manage competing priorities with confidence and care.

You’ll also bring:

• Proven experience delivering executive-level administrative support, including diary, travel, and event coordination.
• Strong relationship-building skills with internal and external stakeholders, including senior leaders and vendors.
• Excellent time management and the ability to work independently, often navigating ambiguity to find solutions.
• Advanced proficiency in Microsoft Office and familiarity with enterprise systems like SAP and SharePoint.
• A deep understanding of confidentiality, with a commitment to professionalism in all interactions.

How we’ll deliver for you

• Join one of the most culturally and linguistically diverse workforces in Australia, with people of all ages, genders and walks of life
• We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They’re the TIES that bind our team together
• Immerse yourself in the AP Way – where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose

We're delivering together

At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.

We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace. If you have any questions about accessibility, please contact our Diversity & Inclusion team on inclusivecareers@auspost.com.au