Executive Assistant

Job Title: Executive Assistant

Type: Independent Contractor

Location: Remote (Philippines Manila and Other Major Cities)

The Law Offices of Sabrina Li, P.C., is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas, South Africa, and the Philippines, dedicated to delivering personalized legal services tailored to the unique needs of each client. We handle each case with the highest level of care and diligence, ensuring that our approaches are both effective and efficient.

Why Should You Become a Part of Our Team?

Join Our Team & Enjoy Great Benefits:

• Competitive compensation and performance-based bonuses
• Paid holidays, annual leave, and sick days
• Health insurance subsidy
• Flexible remote work to support productivity and work-life balance

Exciting Opportunity in the Philippines:

• Newly available role supporting the firm's Founder and CEO
• Join a dynamic international team
• Work with a mission-driven organization passionate about immigration law
• Our culture values trust, growth, and innovation

Supportive Training & Empowerment:

• Onboarding and training provided to ensure success
• Ideal for a highly independent and tech-savvy individual with a passion for organization and leadership support

If you're a detail-oriented professional who thrives in fast-paced environments and enjoys leveraging technology to enhance productivity, this role is for you!

Role Summary:

We are seeking an exceptionally sharp and highly capable Executive Assistant to provide direct support to Sabrina Li, the Founder and CEO of the Law Offices of Sabrina Li, P.C. This role blends traditional executive support with a strong emphasis on digital tools, process automation, and high-level coordination. The ideal candidate is articulate, proactive, discreet, and adept at handling both professional and personal matters. This is a key position in a remote, fast-paced, and mission-driven legal environment.

Key Responsibilities:

Executive Communication & Calendar Management

• Monitor and manage the CEO's inbox, prioritizing and flagging important communications
• Draft and send professional correspondence to both internal and external stakeholders
• Maintain and coordinate a complex calendar for both business and personal commitments
• Prepare meeting materials, take detailed notes, and track follow-up actions

Strategic Project & Task Oversight

• Track and manage multiple ongoing projects and initiatives
• Provide regular updates and reminders on priorities and deadlines
• Liaise with team members, partners, and vendors to ensure seamless execution

Business Development & External Liaison

• Schedule and follow up on business development meetings and engagements
• Coordinate with external vendors and partners to support executive initiatives
• Maintain accurate records of outreach and follow-through

Document & Information Management

• Organize and oversee document storage systems for both business and personal files
• Ensure up-to-date documentation, track deadlines, and send timely reminders
• Support coordination between administrative, legal, and finance teams

Technology & Workflow Optimization

• Use platforms like ChatGPT, Google Gemini, Box AI, and Salesforce to enhance workflows
• Manage task boards and timelines via Monday.com
• Leverage automation tools to streamline internal processes

Reporting & Insights

• Compile weekly or monthly reports highlighting metrics, project statuses, and key updates
• Track interdepartmental progress and flag potential delays or risks

Personal & Lifestyle Support

• Coordinate travel, appointments, and personal tasks
• Align personal and business calendars to prevent scheduling conflicts
• Assist with special occasions, reservations, and errands

Qualifications:

Education & Experience

• Bachelor's degree in Business Administration, Communications, Legal Studies, Information Systems, or related field
• Minimum 5 years of experience supporting executives or founders in a fast-paced environment
• Experience in project coordination, operations, or strategic support

Skills & Attributes

• Native-level fluency in English; excellent verbal and written communication skills
• Highly organized and detail-oriented, with excellent multitasking ability
• Strong interpersonal and stakeholder management skills
• Discreet and reliable when handling confidential matters
• Proactive, tech-savvy, and solutions-oriented

Technical Proficiency

• CRM Systems: Experience with Salesforce or similar
• Project Management: Proficient in Monday.com
• AI Tools: Familiarity with ChatGPT, Gemini, Box AI, and similar platforms
• Financial Tools: Experience with QuickBooks a plus
• Productivity & Scheduling: Proficient in Google Workspace, Microsoft Office, Calendly, Dialpad, and Zoom

Compensation Package:

• Monthly Compensation: USD 1,200 - 2,000, based on experience and qualifications.
• Health Insurance: 5% monthly subsidy after successfully completing the probationary period.
• Paid Leave:
• U.S. federal holidays
• 5 days of paid annual leave
• 5 days of paid sick leave
• Paid local holidays after the first 12 months
• Performance Bonuses: Based on defined KPIs
• Remuneration Reviews: Conducted regularly to reflect performance and market benchmarks

Working Hours:

This is a full-time role, operating Monday to Friday. Working hours are 5:00 AM 2:00 PM Pacific Daylight Time (8:00 PM 5:00 AM Philippine Time), with some flexibility based on CEO availability and business needs.

Application Process:

To be considered for this role, applicants will need to submit:

• Resume/CV: Detailing relevant experience and qualifications
• Short Video: Address the following:

• Describe how you would handle a last-minute executive meeting change involving unconfirmed availability, unreviewed documents, and external agenda revisions
• Share an example of an automated workflow you created or implemented using a CRM or similar tool, including the challenge, your role, tools used, and outcome

• Portfolio or Samples (if available): Demonstrating experience in documentation, process improvement, or stakeholder communications
• Proof of Qualifications: Transcripts or certificates may be requested later in the process
• Reference Checks: May be conducted prior to a final offer

Additional Information:

• This is a fully remote position based in the Philippines.
• You will be engaged as an independent contractor and are responsible for your own tax compliance under local regulations.
• A 3-month probationary period applies, with performance reviews conducted for continuation.
• We are an equal opportunity employer and welcome applicants from all backgrounds.

Join our firm and play a critical role in enabling executive leadership to focus on strategic growth. We look forward to your application!