Executive Assistant

Overview
As the Executive Assistant, you will have the opportunity to:

• Work under general direction of the President and Chief of Staff in Fuels & Natural Resources to provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy
• Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity
• Work on non-routine duty and tasks, requiring substantial and regular independent judgment
• Possess thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes
• Frequently interact with upper management within and outside their workgroup
• Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants

Key Responsibilities

• Organizes flow of administrative work through supervisor's office
• Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
• Maintains manager's or work group's calendar
• Acts as manager's delegate in assigned areas
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
• Researches, analyzes and summarizes information
• Serves as a resource to others in the resolution of problems and issues 
• Refers the most complex issues to management
• Contributes to the development of other department or company initiatives
• Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
• Creates expense reports
• May coordinate completion of timesheets
• Reviews and approves timesheets
• May code, route, and track invoices
• May review expense reports for compliance
• May verify accuracy of invoices prior to approval
• Performs other general clerical duties as needed

Management ResponsibilitiesActs in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Minimum Qualifications
Advanced spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• 10+ years relevant experience preferred 
• High School Diploma or equivalent preferred

Job Type: Contract

Pay: $26.89 - $50.00 per hour

Experience:

• Personal assistant: 8 years (Preferred)
• Office management: 8 years (Preferred)

Ability to Commute:

• Overland Park, KS 66202 (Preferred)

Work Location: In person