Executive Assistant

Introduction:
At SwanCare, our people are our superpower. We are a purpose-driven organisation enriching the lives of older Australians through exceptional care, vibrant communities and a culture built on integrity, collaboration and compassion.

Description:
About the Role:
We are seeking a highly capable Executive Assistant to support our CEO and Executive Leadership Team (ELT). This is a fast-paced, rewarding role at the heart of an organisation transforming for the future of aged care. You will be the cornerstone of executive operations; the go-to person who keeps things running seamlessly.

• Provide high level executive and administrative support across the CEO and ELT.
• Manage complex diaries, board and committee schedules, travel and confidential correspondence.
• Coordinate executive meetings, agendas, papers, minutes and follow up actions.
• Support corporate governance activities and executive reporting.
• Anticipate needs, solve problems before they surface and ensure our leaders are always one step ahead.
• Create order out of complexity with professionalism, precision and warmth.

Why Work For Us?

As the largest single site retirement and aged care community in WA, we are proud of our excellent reputation among our residents, their families, and our staff. You'll see the difference you make every day in the smiles of our residents and our people, and in our collective success. With more than 1000 residents and 700+ staff members, you are guaranteed to be working with a professional community of likeminded people. We believe in belonging and respect, working together in action and striving to exceed expectations every day. Here, you will be part of a high performing team that values innovation, trust and genuine care; for our residents, community and each other. We will recognise your dedication and achievements, and we will support you with regular training and development, to be the best you can be. Oh, and by the way, our people say we're the warmest, most welcoming workplace you'll ever find!

As our staff are our most valuable resource when it comes to delivering the highest level of quality care to our residents, we offer a range of industry-leading benefits to acknowledge their contributions. Find out more about what’s on offer

What We Will Offer You:

• Being a not-for-profit organisation, you will have access to attractive salary options, increasing your take home pay!
• A supportive and collaborative work culture.
• Flexible hours to maintain your work-life balance.
• Be part of an award winning reward and recognition program.
• Exceptional on-site services and facilities.
• Discounts on HBF health insurance, on-site gym membership and selected retail providers.
• Free onsite parking.
• Access to our Employee Assistance Program.

Skills and Experiences:
Key Role Requirements:
You are proactive, digitally savvy and thrive in environments where no two days are the same. You bring:

• Proven experience supporting senior executives in a fast paced setting.
• Exceptional organisational and communication skills; written, verbal and interpersonal.
• Strong proficiency in Microsoft 365 and digital tools (Teams, SharePoint, BoardEffect or similar).
• A natural ability to prioritise, juggle multiple projects and maintain absolute confidentiality.
• A solutions mindset, initiative to act without being asked and a genuine passion for helping others succeed.
• Permanent Working rights within Australia.
• National Police Clearance.

What Happens After I Apply?

Please submit a covering letter with your resume.

We will start the shortlisting and interviewing process straight away so if you are interested in becoming part of the SwanCare team, apply today – we’d love to hear from you!