Executive Assistant

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide both professional and personal support to a President. This role is critical in ensuring day-to- day efficiency, organization, and follow-through across business and personal matters.

The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities while working independently in a fast-paced, remote environment.

Responsibilities

Executive & Business Support

• Serve as the primary point of support for the executive’s daily work activities.
• Manage complex calendars, meetings, and scheduling across time zones.
• Monitor, prioritize, and respond to emails and messages on behalf of the executive.
• Prepare documents, presentations, reports, and follow-up action items as needed.

Personal Assistance

• Manage personal calendars, appointments, and reminders.
• Coordinate personal travel, events, and reservations.
• Assist with personal administrative tasks, bill tracking, subscriptions, and online purchases.
• Handle sensitive personal matters with discretion and confidentiality.
• Coordination & Communication
• Act as a liaison between the executive and internal teams, clients, and external partners.
• Coordinate with vendors, service providers, and household-related contacts as required.
• Ensure tasks and commitments are tracked and completed on time.

Organization & Process Support

• Maintain organized digital filing systems and records.
• Support basic task tracking, reminders, and workflow organization.
• Identify opportunities to improve efficiency and streamline recurring tasks.

Requirements / Experience

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent written and verbal English communication skills
• Strong organizational, time-management, and multitasking abilities High level of discretion, integrity, and professionalism
• Ability to work independently with minimal supervision

Technical Skills

• Proficiency in Google Workspace (Outlook, Calendar, Docs, Sheets)
• Familiarity with communication and productivity tools
• Comfortable with online booking platforms and basic expense or task tracking tools

mfGsqstVWI