Executive Assistant

Job Summary

The Executive Assistant performs a variety of administrative and clerical tasks to assist the President. Duties of the Executive Assistant include providing support, organizational and customer service tasks to assist the President and at times to other managers.

Job Description

• Manage communication including emails and phone calls.
• Screen phone calls, redirect calls, and take messages.
• Schedule appointments, meetings, and reservations as needed.
• Receive deliveries; sort and distribute incoming mail.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports.
• Organize and maintain files and databases in a confidential manner.
• Coordinate staff travel arrangements including transportation and accommodations.
• Provide other administrative support to the Office of the President and general support to visitors.

Job Requirements

• Must have a bachelors degree, any course
• With at least 5 years experience in a similar capacity
• Comfortable with routinely shifting demands
• Excellent time management skills and ability to meet deadlines
• Good written and verbal communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Must be proactive with good interpersonal skills
• Must be willing to work onsite, Mondays - Fridays
• Must be willing to render extra hours , or report on holidays or weekends to support the Office of the President when necessary

Job Type: Full-time

Benefits:

• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Experience:

• Executive Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person