Executive Assistant

About us

Weir & Sons pride themselves on being an iconic, renowned family run business, with fourth and fifth generation family members currently at the helm.

The Weir & Sons of the 21st century is a business which combines the talents of vibrant staff with the tradition of quality and service of days gone past. We pride ourselves on maintaining a wide diversity of luxury goods, catering for all budgets and tastes, with designs of the highest quality from leading brands around the world.

The Role

Weir & Sons are currently looking for an experienced Executive Assistant to support the Board of Director and work closely with the Managing Director Chris Andrews. The ideal candidate will be a highly organised, confident and experienced individual with a passion for excellence and helping others to be effective.

Essential duties & responsibilities:

Administration:

• Maintains Managing Director's calendar
• Comprehensive and proactive diary and email inbox management
• Sets priorities and plans, prioritizes and schedules appointments, meetings, and other engagements.
• Optimize time & meetings.
• Conserves time by reading, researching, and routing correspondence.
• Initiates routine and non-routine correspondence with minimal directions.
• General administrative duties to include filing (paper and electronic), processing expense claims, travel bookings; incoming and outgoing post, archiving etc.
• Researches, captures, and compiles data to prepare presentation materials, spreadsheets and customized reports.
• Reporting & Analysis

Communication & Partnerships:

• Collaborate with other internal and external stakeholders on cross functional projects and deadlines.
• Other ad hoc projects that fit the needs of the business.
• Contribute to the excellent reputation of Weir & Sons through professional, friendly and respectful interactions internally and externally.

Board of Directors:

• Organise travels, coordinate external events and travel & expenses for the Board of Directors
• Provide support in arranging on-site and off-site meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, minute taking etc.
• Prepare slide decks and assist as needed with presentations, events & seminars
• Supporting the Board of Directors as needs be
• Assist with any other ad-hoc projects and duties as appropriate.

Job skills, requirements & attributes:

• 5+ years experience as an EA
• Highly discreet and confidential
• Have considerable experience and success working directly with Senior Executives and key internal / external stakeholders in a fast paced, high volume, high standards global environment
• Be self-motivated, able to deal with ambiguity, change and demonstrate administrative team leadership skills to provide required support
• Have a demonstrated proficiency for collaboration, attention to details and strong organisational skills
• Advanced PC skills, including Word, Excel and PowerPoint
• Experience with organising Outlook Calendar/ email inbox management specifically on behalf of others

Weir & Sons is an equal opportunity employer.

Pay: €45,000.00-€65,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee assistance program
• Employee discount

Work Location: In person