Executive Assistant

Description

Key Responsibilities

• High-volume email management
• Internal and external client meetings facilitation
• Management of confidential personal and professional calendars
• Gatekeeper duties
• General administration duties (room bookings, filing, photocopying)
• Manage client communications
• Organising client events
• Direct preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings
• Provide coverage to the team where needed.
• CRM management, AML documentation processing, travel co-ordination
• Meeting and greeting clients, and ensuring meeting rooms set-up in advance of meetings
• Co-ordinating staff events, and supporting the organisers with associated logistics and planning

Skills, Knowledge and Expertise

• Excellent writing and communication skills
• Strong attention to detail
• The ability to handle sensitive information with discretion, and to maintain absolute confidentiality at all times
• Experience with Salesforce an advantage
• Follow-up without prompting and keeps ahead of arrangements and requirements
• Displays good use of initiative and follow through to completion.
• Self-motivated and possesses a strong aptitude for time management
• Full competency in diary management can apply good judgment and understands competing priorities
• Confidence to challenge norms and present ideas for change
• Proficient in MS Word, Excel, PowerPoint and Outlook
• Demonstrable experience of effectively managing direct client communications
• Ability to build trusted relationships with clients and provide excellent service

Benefits

• Basic salary of €50,000
• A discretionary performance based annual bonus
• 22 days holiday plus bank holidays and extra company days such as your birthday
• 2 personal days
• Paid study leave and financial support for career-related personal development
• Pension plan with 5% contributions
• Life Cover and Income Protection
• Based fully onsite in our office in Herbert Street, Dublin 2.

About ES Talent Management