Executive Assistant, Ceo Office

At Smartvatten, we work to save hundreds of millions of liters of water every year. To achieve that goal, we believe knowledge is key. That's why our products and services for the real estate sector and water utilities cover the entire water cycle. Every day, we work toward a future where clean water is valued and its responsible use is an ongoing, worldwide effort. Our team is passionate about making every drop count!

We are now looking for an Executive Assistant, CEO Office to join our growing team in Larvik, Norway.

This is a dynamic position that requires professionalism, discretion, and a high level of organizational capability. The Executive Assistant will serve as a trusted partner to the CEO and CCO, playing a key role in ensuring the smooth and efficient operation of executive-level activities across the organization.

The Executive Assistant will act as a liaison between the CEO, CCO, the board of directors, and senior management teams, coordinating high-level communications and overseeing special projects. All the while maintaining confidentiality and handling complex tasks with a proactive and solution-oriented mindset.

Key responsibilities in this role:

• Provide confidential and strategic administrative support to the CEO office.
• Manage the CEO Office’s roadmap and align communication with departmental goals and responsibilities.
• Maintain and coordinate the CEO’s and CCO´s calendar, meetings, and events.
• Prepare high-quality documents including reports, presentations, and correspondence.
• Arrange international and domestic travel and accommodations; manage related expense reports.
• Act as the primary point of contact for internal and external stakeholders.
• Handle incoming calls and messages with professionalism, accuracy, and efficiency.
• Organize and coordinate board meetings and executive outreach efforts.
• Be available and responsive to communications outside of traditional working hours.
• Support in the planning and execution of special projects and personal commitments as needed.
• Welcome and guide executive guests in person or over the phone.
• Anticipate and prepare information and materials in advance of meetings.
• Resolve calendar conflicts and manage complex scheduling needs.

To succeed in this role, you’ll need:

• Bachelor’s degree required.
• Minimum 5 years’ experience supporting C-Level executives in a similar role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills with proven ability to meet deadlines.
• Strong verbal and written communication skills.
• High level of discretion, confidentiality, and professionalism.
• Ability to handle a fast-paced environment with shifting priorities.
• Flexible availability to support urgent matters outside normal business hours.
• Fluency in a Nordic language is required, in addition to fluent English.

Why Smartvatten?

Positive Impact: Be part of an innovative company making a real impact on sustainability and water conservation. We are passionate about devoting our talent and efforts to drive for a more sustainable future.

Innovative Environment: Work with talented, passionate professionals in a forward-thinking company that values creativity and progress. We understand the power of positive energy and praise our co-workers for a job well done.

Diversity and Inclusion: Collaborate with a team that celebrates diverse ideas and perspectives. We value our differences, treat everyone fairly and encourage people to openly share their opinions.

Professional Growth: Explore opportunities for personal and career development. We hire the best talent who share our continuous development mindset.

We are looking forward to your application. Please apply by 4th of May.