Executive Assistant - Chief Of Staff With Us Experience

Role Overview
We’re looking for a highly organized, forward-thinking Executive Assistant who can operate as the strategic right hand to our CEO. This is a role for someone who thrives in a dynamic, fast-paced, global environment—someone who is not only detail-obsessed but also brings strong executive presence, operational excellence, and the ability to anticipate needs before they arise. If you excel at building structure, optimizing workflows, and keeping top-level leaders moving seamlessly, this role is for you.

Key Responsibilities

• Deliver comprehensive executive support, including sophisticated calendar management, global scheduling, and meeting orchestration.
• Handle end-to-end U.S. and international travel planning—flights, visas, itineraries, logistics, and expenses—with precision and foresight.
• Prioritize and manage inbound communications, drafting concise summaries, responses, and follow-up actions on behalf of the CEO.
• Develop polished presentations, reports, and board-ready briefing materials.
• Drive strategic initiatives and special projects, ensuring timelines, accountability, and exceptional execution.
• Act as a trusted liaison between the CEO, leadership team, and external partners, safeguarding professionalism, clarity, and discretion.
• Capture detailed meeting notes, maintain action trackers, and ensure deliverables stay on course.
• Organize and maintain digital systems, leveraging project management tools to maximize efficiency.
• Support leadership offsites, internal events, and key communication initiatives.

Must-Have Qualifications

• 5+ years of experience supporting a U.S.-based CEO or C-suite executive—ideally in a multinational, IT, or managed services environment.
• Solid project management background with hands-on expertise using Monday.com, Asana, Smartsheet, or similar tools.
• Proven mastery of high-volume calendaring, travel logistics, and cross-functional coordination.
• Exceptional written and verbal communication skills, with a polished, executive-level presence.
• High technical proficiency across Microsoft Office, Google Workspace, Slack, Teams, Zoom, and modern productivity tools.
• Outstanding organizational abilities and the skill to juggle multiple priorities without losing momentum.
• Strong experience preparing concise reports, executive briefs, and decision-ready summaries.
• Impeccable judgment, reliability, and commitment to confidentiality.
• A dedicated, professional home office setup for remote work.
• Willingness to work on the night shift (8:00 AM – 5:00 PM EST).

Nice-to-Haves

• Formal project management certification (PMP, Agile, etc.).
• Background in MSP, IT, or technology services sectors.
• Experience in process improvement, operations, or workflow optimization.
• Strong analytical abilities and a proactive, solution-oriented mindset.

Benefits

• Comprehensive HMO coverage with dependent inclusion
• 13th-month pay, allowances, and full government-mandated benefits
• Leadership development and ongoing learning programs
• Night differential, holiday pay, and life & pet insurance
• A people-first, growth-oriented culture that celebrates innovation, collaboration, and high performance

Job Types: Full-time, Permanent

Pay: Php50,000.00 - Php90,000.00 per month

Benefits:

• Discounted lunch
• Health insurance
• Life insurance

Application Question(s):

• Do you have experience in supporting C level's in US?
• How many years of experience as an Executive Assistant do you have?
• Expected Salary?

Work Location: In person