Executive Assistant To The Chairman

Executive Assistant to the Chairman

Location: Toronto, ON

Reporting to: Company Chairman

Employment Type: Full-time

Position Overview

We are looking for a highly organized, resourceful, and proactive Executive Assistant to support the Chairman of our investment company. The successful candidate will manage the Chairman’s day-to-day schedule, assist in business planning, and ensure seamless communication between internal departments and external partners. This role requires strong judgment, discretion, communication skills and business acumen.

Key Responsibilities

• Manage the Chairman’s calendar, schedule meetings, travel, and events, and coordinate logistics with internal and external stakeholders.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Draft, proofread, and manage correspondence, reports, and business documents.

• Assist in executing the Chairman’s directives, including research, project coordination, and stakeholder communications.

• Provide strategic support in business development initiatives and special projects.

• Handle confidential information with the utmost discretion and professionalism.

Qualifications

• Diploma or degree in Business Administration, Communications, or related field.

• Minimum 3–5 years of experience supporting C-suite executives, preferably in real estate or investment sectors.

• Excellent written and verbal communication skills in both English and Mandarin Chinese.

• Strong organizational and multitasking skills; ability to anticipate needs and act with minimal supervision.

• Proficiency in Microsoft Office and modern communication tools.

Compensation

• Annual salary range: CAD $70,000–$80,000, depending on qualifications and experience.

• Benefits and discretionary bonus opportunities may be included.

Application Instructions:
Interested candidates should submit a resume and cover letter to jobs@kingoct.com with the subject line “Executive Assistant to the Chairman - [Your Name].”

Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Flexible language requirement:

• French not required

Education:

• DCS / DEC (required)

Experience:

• C-suite support, preferably in real estate or investment: 3 years (required)

Language:

• English, Chinese (required)

Work Location: In person