Executive Assistant To The Chief Executive Officer

Business Unit CEO Office

Location Sydney, NSW

Reports to Chief Executive Officer

Status Permanent, Full Time (35 hours / week)

Salary SCHADS Level 4, $90,000 plus superannuation, commensurate with

experience (not-for-profit salary packaging available)

Financial Delegation Nil.

Direct Reports Nil.

About AbSec

AbSec - NSW Child, Family and Community Peak Aboriginal Corporation is the peak Aboriginal organisation in

the NSW child and family welfare sector. We provide an Aboriginal perspective on child protection and out-of-

home care policy to the NSW Government and support the Aboriginal community-controlled sector to deliver

effective services for Aboriginal children and families. We are a not-for-profit, incorporated community

organisation, governed by an all-Aboriginal board.

AbSec Learning and Development Centre (AbSec LDC), is a subsidiary organisation and registered training

organisation. AbSec LDC is the only registered training organisation in NSW owned and managed by

Aboriginal people in the child and family support sector, offering recognised qualifications in

disability support, family welfare and child protection, as well as governance, leadership and management.

Our Vision

Aboriginal children and young people are looked after in safe, thriving Aboriginal families and communities

and are raised strong in spirit and identity, with every opportunity for lifelong wellbeing and connection to

culture.

AbSec Principles

• Acknowledgement and respect – acknowledging the diversity of all Aboriginal nations and respecting

traditional owners of the land, constantly reminded by Elders, and cultural knowledge of communities to

inform our action

• Professionalism and integrity – acting with the highest level of professionalism for our communities,

ensuring our integrity will not be compromised in striving for the provision of quality, culturally responsive

and accessible supports

• Self-determination – ensuring that our focus is underpinned by the rights of Aboriginal people to make

decisions that impact their lives, recognising the interests of Aboriginal children, young people, families and

carers, and communities in all that we do

• Independence and solutions focused – serving the interests of Aboriginal children, young people, families,

people with disability, communities and the organisations that support them to deliver holistic approaches

to issues impacting them

• Transparency and commitment – remaining committed to our people in everything we do, ensuring our

actions are clear and promoted at every opportunity

Role Purpose

The Executive Assistant’s primary responsibilities will be to provide high-level administrative support to the
CEO as directed, to ensure that AbSec’s goals and objectives are accomplished, and operations run efficiently.
This function will maintain and refine internal processes that support the CEO and coordinate internal and
external resources to expedite workflow. This role will manage communication between management and
employees, liaise with internal and external executives on various projects and tasks, and plan and
orchestrate work to ensure the CEO’s priorities are met and best practices are upheld.

Position Requirements

• A minimum 4 years’ experience in an administrative role reporting directly to senior management.
• Demonstrated organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Highly competent in note taking and report writing.
• Ability to work effectively in a team environment and independently.
• Appropriate qualification such as Certificate III or IV in Business Administration or Diploma of Business is

desirable but not essential.

Function Accountabilities

Operational Coordinate complex scheduling and extensive calendar management both
professional and personal, as well as management of content and flow of
information to Executives.

• Maintain a high-level of awareness of matters coming in and out of the

CEO office to effectively respond to enquiries and exercise sound
judgement on the manner of response including to ensure that
operational tasks of the CEO are met in a timely manner.

• Perform administrative support, such as typing, dictation, credit card

acquittals, spreadsheet creation, quality report writing and maintenance
of the CEO’s record keeping within Teams/SharePoint.

• Handle correspondence and communication including email management

and telephone screening for the CEO.

• Assist with the projects, as required including coordination of relevant

staff responses and/or input into projects, programs, reports,
correspondence and corporate issues, including the preparation of
responses and briefing notes as required, keeping the CEO updated.

• Coordinate meetings for the Executive Team including agenda

preparation, minutes and following up on actions.

• Provide secretariat support for CEO, Board and their Committees,

including board correspondence, distribution of papers, managing the
declaration of interests, minute taking, work-plans, actions arising and
related Board governance matters.

• Liaise with AbSec’s travel manager to ensure travel arrangements and

logistics are coordinated effectively for the CEO and Board.

• Ensure the CEO and Board are well-prepared for engagement in relation to

events including but not limited to the Annual General Meeting, Sector
Forums, etc.

• Provide support to the Executive Team as required.
• Liaise between CEO, Board and Executive Team with internal/external

Organisation Contribution Work collaboratively with managers and team members to achieve
AbSec’s project objectives.

• Consistently acts in accordance with AbSec’s values, challenges practices

inconsistent with these values and uses values as a basis managing
relationships and decision-making.

• Comply with AbSec Policies and Procedures.

• Participate in organisational and professional development activities as

directed.

• Undertake other duties within the scope of this role, as directed.

input and create awareness of project objectives.

Selection Criteria

The occupant of this position will be able to demonstrate the following criteria:

• Highly developed communication skills to effectively facilitate and negotiate outcomes with a wide range

of stakeholders and the ability to guide, influence and persuade others in a constructive manner.

• Excellent administration, organisation, and time management skills, with a demonstrated ability to plan

and manage work priorities and complete concurrent tasks and projects to a high standard within strict
deadlines and with high attention to detail.

• Highly competent in preparing and presenting papers at Board and committee levels, with the capacity to

respond to multiple stakeholder requirements while maintaining confidentiality and due process.

• Ability to work autonomously with limited direction, technically competent, highly organised with an

outcomes focused approach.

• Proven ability to create and maintain an expectation of trust and confidentiality and the ability to display

sound judgement concerning highly sensitive and/or volatile issues.

• Proficiency in Microsoft Office, Teams, SharePoint and other office productivity tools, with aptitude to

learn new software and systems.

• Ability to communicate effectively with Aboriginal people and Torres Strait Islanders and a knowledge and

understanding of their cultures.

• Demonstrated commitment and willingness to do what it takes to get the job done, adaptability and

enjoys a challenge.

The following are desirable:

• Understanding of the importance of cultural connections for Aboriginal children, young people, families,

and communities.

Practical Requirements

• Work outside of the normal hours of duty and some business travel may be required.
• Employment will be subject to a National Police Clearance and a NSW Working With Children Check, a

Discrimination Act 1977 (NSW).