Executive Assistant To The Vice Presidents - Office & Admin Special Prin
Posted on Sept. 16, 2025 by Saint Paul College
- Saint Paul, United States of America
- $24.0 - $34.0
- Full Time
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Executive Assistant to the Vice Presidents - Office & Admin Special Prin
Institution:
Saint Paul College
Classification Title:
Bargaining Unit / Union:
206: AFSCME - Clerical and Office
City:
St. Paul
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$24.12 - $34.36
Job Description
Job Summary:
This position provides executive administrative support to the three Vice Presidents at Saint Paul College. This position also coordinates the activities of the Academic Affairs Council and Student Affairs Council. This executive assistant is also responsible for management of the day-to-day operations in the Administrative Suite. This position provides work direction to other administrative assistants to ensure consistent front desk service, processes are efficient and effective, and quality customer service is provided. The person in this position must exercise the highest level of discretion and confidentiality in all functions and activities. The Executive Assistant reports directly to the Vice President of Academic and Student Affairs and Vice President of Finance & Operations. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.
Job Duties:
- Manage the work of the Vice Presidents by providing administrative support that ensures a smooth and efficient operation.
- Assist with managing the Vice Presidents’ budgets.
- Provide oversight of Administration processes, procedures, and staffing to ensure quality and consistency.
- Collaborate with the Executive Assistant to the President to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.
- Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization.
Salary Range:
The salary range for this position is $24.12 - $32.54 hourly.
Minimum Qualifications:
- Customer service skills sufficient to identify customer's needs, meet quality standards for services and perform the duties described above with courtesy, respect and a positive problem-solving manner to both internal and external customers, on the phone and in person.
- Ability to explain policy and procedure for a wide range of procedural questions to internal and external customers in a clear, concise manner.
- Word processing skills sufficient to use software to create, format, edit, print, and save a variety of documents and reports, including word documents, spreadsheets, tables, charts and graphs.
- Knowledge of current data entry procedures and the ability to input data quickly and accurately (typing 40 wpm) with the ability to sort data into understandable formats.
- Knowledge of mathematics sufficient to add, subtract, multiply and divide whole numbers, fractions, decimals; calculate percentages; use simple formulas, and reconcile accounts in making complex mathematical computations related to bookkeeping/budgeting/expense accounts.
- Skilled in database management systems sufficient to enter and retrieve data for reports, query reports, perform searches for management reporting, and ability to prepare routine and detailed correspondence.
- Leadwork skills sufficient to direct and manage work study students.
Preferred Qualifications:
- Bachelor’s degree.
- Three years' of executive administrative experience.
- Demonstrated cultural competency and sensitivity to the diverse academic, socioeconomic, cultural, disability, religious, gender identity, sexual orientation and ethnic backgrounds of college students, staff, and faculty.
- Ability to multi-task and organize workflow; manage one or more multiple projects; and handle frequent interruptions.
- Experience planning and coordinating large-scale events.
- Ability to work in a team environment; work independently with little or no supervision.
- Ability to reason/analyze; show initiative; maintain high-level of confidentiality and demonstrate patience, understanding.
- Project management experience.
- Previous ISRS, Event Management System (EMS), and D2L Brightspace experience.
- Experience working as an office manager (or a similar position).
Other Requirements
All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.
Work Shift (Hours / Days of work)
Monday - Friday; 8:00 AM - 4:30 PM.
Telework (Yes/No)
Telework opportunities will be available for this position.
About
Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century.
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.
SPC-Quick Facts
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.
We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a
Beyond the Yellow Ribbon
employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system.
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
11-19-2025
Position End Date:
Open Date:
09-15-2025
Close Date:
10-08-2025
Posting Contact Name:
Tatiana Posusta
Posting Contact Email:
tatiana.posusta@saintpaul.edu Advertised until:
Oct. 16, 2025
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