Executive Secretary

About the role
As an Executive Secretary, you will provide comprehensive support to the CEO and leadership team and play a key role in ensuring the smooth and efficient operation of daily activities. Your responsibilities include managing complex calendars and coordinating meetings, as well as preparing agendas, presentations, reports, and decision-support materials. You will also handle incoming and outgoing correspondence with accuracy and discretion.

In this role, you will organize both domestic and international travel arrangements, and ensure that all preparations for high-level meetings, workshops, and events are handled seamlessly. You will act as a central point of contact between executives, internal teams, and external stakeholders, ensuring efficient information flow and clear communication across the organization.

The position also involves overseeing administrative processes such as budget tracking and expense reporting, maintaining accurate records and filing systems. Additionally, you will support ongoing strategic projects and assist with ad-hoc assignments from the leadership team, contributing to the overall efficiency and effectiveness of the organization.

About you
We are looking for someone who is independent and has high integrity, while also being a true team player with strong collaboration skills. You are trustworthy and diplomatic, and you know when discretion is required. As a person, you are flexible and able to adapt to our dynamic environment and the varying demands it brings. You are solution-oriented, resilient under pressure, and possess strong analytical skills that allow you to quickly understand new issues and contribute to well-informed decision-making. With a proactive mindset and the ability to always stay one step ahead, you anticipate the organization’s needs.

For this role, excellent organizational skills and experience in structuring complex workflows are essential. You are an effective communicator with outstanding written and verbal skills in both Swedish and English, and additional languages are considered an advantage. You have advanced technical proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.

You hold a relevant academic degree, preferably in administration, economics, communications, or a related field. You also have several years of experience in qualified administrative work, ideally at an executive level. Experience working in an international environment is considered a merit.

About Us
Stena Bulk is a part of Stena AB, with approximately 16,000 employees worldwide. Stena Bulk's vision is to always deliver safe and cost-effective tanker transportation based on innovation and performance. This is much more than a slogan in our communication. Innovation and performance are something that always permeates our way of thinking and working, and above all, it describes our fleet perfectly well.

Questions
Julia Fridén, HR Business Partner, julia.friden@stena.com

We encourage you to apply as soon as possible. Warmly welcome to apply!