Executive Virtual Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO clients. If you see yourself fit for this position, please scan the details below!

RESPONSIBILITIES:

• Manage and maintain the CEO's calendar, scheduling appointments and meetings
• Coordinate logistics for meetings, including preparing agendas and materials
• Handle incoming communications, including phone calls, emails, and mail
• Draft and proofread correspondence, reports, and other documents
• Conduct research on various topics as assigned
• Prepare and distribute meeting minutes and follow-up action items
• Assist with special projects and initiatives as needed
• Maintain confidential information with utmost discretion
• Coordinate and manage travel arrangements, including researching and booking flights, ensuring cost-efficiency and schedule alignment
• Maintain and organize digital files systematically, ensuring easy retrieval and secure storage of sensitive document
• Review and evaluate LinkedIn profiles to identify potential candidates that align with specified role requirements
• Initiate contact with qualified individuals to support targeted recruitment efforts based on the client's hiring needs.
• Provide general administrative support to the CEO and executive team

REQUIREMENTS:

• Bachelor's degree or equivalent experience
• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• ⁠Ability to prioritize tasks and manage multiple projects simultaneously
• High level of discretion and confidentiality
• Detail-oriented with a focus on accuracy and quality
• Ability to anticipate needs and proactively address them
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and interpersonal skills

PREFERRED QUALIFICATIONS:

• Experience supporting C-level executives or senior management
• Knowledge of calendar management software (e.g., Microsoft Outlook, Google Calendar)
• Familiarity with project management tools (e.g., Asana, Trello)
• Previous experience in a fast-paced corporate environment

Job Type: Full-time

Pay: Php22,000.00 - Php24,000.00 per month

Benefits:

• Work from home

Schedule:

• 8 hour shift
• Evening shift
• Late shift
• Monday to Friday
• Night shift

Experience:

• Executive Assistant: 1 year (Required)

Language:

• English (Required)

Work Location: Remote