Executive Virtual Assistant (Full-Time, Remote)

Executive Virtual Assistant (Full-Time, Remote)

Focus: Administrative Excellence, Digital Marketing, Lead Tracking, and Process Optimization

About the Role

We’re looking for a high-performing Executive Virtual Assistant to work closely with our leadership team. This isn’t a simple “checklist” role — you’ll be managing and optimizing critical business processes, streamlining communication, and supporting both operational and marketing initiatives. You’ll be the right hand to our owners, Kyle and Jenna, helping them focus on growth while you keep the business running smoothly behind the scenes.

If you love bringing order to chaos, thrive on seeing things run like clockwork, and want to have a direct impact on the success of a growing company — this role is for you.

What’s In It For You

• High-Impact Work – Your contribution directly affects business growth, operational efficiency, and customer satisfaction.
• Autonomy & Ownership – We’ll trust you to take the lead in organizing, prioritizing, and executing tasks without micromanagement.
• Skill Growth – You’ll work with modern tools like GoHighLevel, Shopmonkey, QuickBooks Online, Canva, and Microsoft Suite, expanding your capabilities across administration, marketing, and process improvement.
• Career Advancement – As our company grows, so will your role. You’ll have the opportunity to shape systems, processes, and even future hires under your direction.
• Flexible Remote Work – Work from anywhere while still being a key, connected member of the team.
• Be Part of a Growing Success Story – You’re not just supporting a business — you’re helping us set the standard in our industry.

Key Responsibilities

Executive & Administrative Support

• Manage and organize email and calendar for Kyle and Jenna.
• Summarize monthly staff meetings and employee evaluations; create and track follow-up action lists.
• Review timesheets and prep for biweekly payroll.

Operations & Process Management

• Contact customers via Shopmonkey to collect legal land descriptions for their profiles.
• Enter and maintain inventory in QBO synced with Shopmonkey (review monthly or bi-monthly based on steel price changes from Brunswick Steel).
• Organize and send reminders for repeat business to existing customers
• Update and align company policies with COR certification requirements.
• Research and support the COR certification process with Jenna.
• Create quality assurance checklists (opening/closing, inventory, cleaning, etc.).

Finance & Reporting

• Review monthly AR reports; add interest to overdue invoices and send to customers.

Marketing & Lead Tracking

• Create a monthly digital marketing plan using Shopmonkey photos (social posts, work highlights, videos).
• Track leads and conversions in GoHighLevel; analyze which marketing channels perform best.

Collaboration

• Weekly task planning meetings with Kyle and Jenna.
• Work cross-functionally to continuously improve processes and workflows.

Qualifications & Skills

• Proven experience as an Executive VA or in a high-level administrative role.
• Proficient in GoHighLevel for lead tracking and marketing performance analysis.
• Skilled in Microsoft Suite (Excel, Outlook, Planner), QBO, and Shopmonkey.
• Comfortable with Canva for marketing content and basic video editing tools (CapCut, InShot, or Canva Video).
• Strong organizational and time-management skills — proactive and detail-oriented.
• Excellent written and verbal communication skills.
• Process-oriented with the ability to create and maintain SOPs.

About Fire Line Group (FLG)

Fire Line Group is a growing, service-focused business dedicated to providing exceptional workmanship, streamlined processes, and unmatched customer care. We work with clients who value reliability, quality, and precision — and we deliver on those expectations every time.

We believe in building strong relationships, both with our customers and our team, and we’re committed to creating a work environment where excellence is the standard, improvement is continuous, and every team member plays a vital role in our success.

By joining FLG, you’re not just accepting a job — you’re becoming part of a team that values your contribution, invests in your growth, and gives you the opportunity to directly influence our future.

Job Type: Full-time

Pay: Php37,000.00 - Php40,000.00 per month

Benefits:

• Paid training
• Work from home

Language:

• English (Required)

Work Location: Remote

Application Deadline: 08/29/2025
Expected Start Date: 08/29/2025