Facilities Coordinator

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator supports day-to-day site operations, maintenance, and vendor management to ensure a safe, compliant, and efficient workplace. The role oversees contractors, coordinates preventive maintenance, manages budgets, and ensures service delivery meets client and compliance standards. Acting as a key contact for stakeholders, the Facilities Coordinator upholds operational excellence, cost control, and customer satisfaction while promoting sustainability initiatives.

Job Description

About the role:

Facilities & Risk Management

• Respond promptly to maintenance and service requests.
• Ensure all contractors are inducted and compliant with safety, risk, and site requirements.
• Conduct regular site inspections and audits to ensure compliance and cost-effectiveness.
• Maintain compliance databases and support contractor audits to meet SLA and risk standards.

Site Operations

• Support delivery of site operations and escalate issues to the Site Operations Lead.
• Assist in auditing and identifying improvement opportunities for site performance.

Financial & Vendor Management

• Support budget planning, forecasting, and cost control.
• Manage onsite vendors for performance, compliance, and value for money.
• Follow procurement processes and provide feedback on vendor performance.

Client Service & Stakeholder Engagement

• Deliver high-quality service with a customer-first mindset.
• Keep stakeholders informed and engaged to ensure smooth operations.

Engineering & Asset Management

• Support preventive maintenance and asset lifecycle planning.
• Ensure scheduled tasks meet compliance and performance standards.

Sustainability

• Work with the sustainability team to identify and implement green initiatives.

About you:

• Degree or diploma in a related area such as Facilities Manager, CRE or property management or equivalent experience is preferred, but not essential
• Preferred relevant experience in Facilities Management operations in corporate office environments where the client is an occupier
• Preferred some experience in regulatory compliance, Australian and international standards
• Preferred some experience in similar sized portfolios, complex corporate hierarchies and preferably as an outsourced service provider
• Competent communication and interpersonal skills
• A client focus and customer experience mindset essential

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”