Facility Officer

Alliance Française Dublin was founded in 1960 and is located in the city center of Dublin. It is a registered Charity governed by a board of directors with sub-committees. Its tagline is “The destination for a truly French experience”.

Alliance Francaise Dublin is ranked number 3 in Europe in terms of number of students. It is also one of the most dynamic Alliance Française in terms of cultural events.

AFD is a language school, an exams centre, a training centre for teachers, a cultural and intercultural institution with a library, a community of francophones and Francophiles in Ireland. More than 50 people work in Alliance Francaise Dublin from Monday to Saturday.

In 2023 the Alliance had:

· an annual turnover of € 1,500,000

· 5600 enrolments, 3550 students, 1400 members and 30,000 followers on social media.

· an attendance of over 10,000 people for our cultural and social events

The Purpose:

· Supervise and conduct all tasks related to facility management

· Ensure the smooth running of operation

· Ensure the safety of the staff, student and visitors

Reporting:

The Maintenance Operator will report directly to the HR & Operations Manager.

Key Areas of responsibility:

– Security and Safety

o Walk through the building to check for any immediate maintenance issues or safety hazards.

o Ensure all exits and emergency routes are clear and accessible.

o Ensure all facilities comply with health and safety regulations

o Conduct safety inspections

o Be responsible of the Burglar and Fire Alarm system, liaise with Chubb to manage the service and report any issue

o Test fire alarms, emergency lighting, and other safety systems.

o Conduct safety drills and checks to ensure staff are familiar with emergency procedures.

o Maintain up-to-date records of compliance.

– Cleaning

o Keep basement and flat roof clean, swept and free from rubbish

o Inspect and maintain outdoor areas, ensuring they are free of litter and debris

o Keep steps clear of rubbish except when rubbish bags are left out for collection

o Ensure all waste is disposed of properly and recycling procedures are followed.

o Keep pavement along by boundary wall free from weeds and rubbish

o Empty the Archive room in the basement in order to create a theatre

– Routine Maintenance:

o Regular inspection and maintenance of building systems, including HVAC, plumbing, electrical systems, and structural elements.

o Address minor repairs such as painting, replacing light bulbs, and repairing door handles.

o Contact external contractors for major repairs

o Schedule and oversee any contracted maintenance services or repairs.

o Update maintenance logs and records of completed tasks and repairs.

o Meet with HR & Operations Manager to review the facility's maintenance status and discuss any upcoming needs or projects.

– Support to organise our classes and events

o Assist in setting up and rooms for children classes, Library and Coffee space for events, install exhibitions

– Inventory Management:

o Keep track of maintenance supplies

o Ensure that all necessary tools and materials are available and in good condition.

o Report immediately if anything is misfunctioning or need to be adjusted

Skills:

· Experience in building maintenance,

· be proactive, detail-oriented, and able to work independently as well as part of a team

Conditions:

28:30 hours per week:

- From Tuesday to Friday 8h – 12h

- Saturday: 08h -17h30 (including a 1 hour break)

Job Type: Part-time

Pay: €14.50 per hour

Benefits:

• Additional leave
• Bike to work scheme
• Company events
• Company pension

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person