Financial Administrator
Posted on Feb. 22, 2025 by Serco
- Noordwijkerhout, Netherlands
- N/A
- Full Time

Serco has made significant contributions at ESA's European Space Research and Technology Centre (ESTEC) in the Netherlands, supporting a wide range of space missions and projects. Serco has provided essential engineering, technical, and management services, playing a key role in logistics and operational support for missions. Serco's expertise in spacecraft management, ground systems, and data processing has earned them recognition, including the 'Best in Domain' awards from ESA. Their long-standing partnership with ESA reflects their commitment to excellence and innovation in the space sector.
We are seeking a Financial Administrator to work on our customer site (ESA-ESTEC) in the Netherlands. This is a fantastic opportunity to get into one of the most sought-after space agencies in the world.
This Service supports the ESA staff journeys by working with travel agencies, car rental companies, credit card providers, auditors, CASP/CANG, and IT application support (in addition to travelers, internal and external, and their assistants if applicable).
Main Responsibilities
- Certify and calculate individual travel claims against supporting vouchers and invoices.
- Calculate the settlement of the business trip based on the rules of the agency.
- Enter the settlement data into the customer’s database.
- Filing the vouchers, invoices, and other supporting documentation.
- Receiving and checking invoices from travel agents and car hire agents and entering the data into the customer’s database.
- Reconciling corporate credit card execution and ticket discrepancies.
- Rectifying Ticket error list and statistical projection.
- Payment list proposals checking and execution.
- Uploading invoices and credit notes into SAP.
- Rectification of SAP-posting error log.
- Creation of statistics and reports as requested.
- Other ad-hoc tasks as requested by the Team Manager.
- Interfacing with counterparts in other Directorates, such as finance/corporate controllers/project controllers, as well as within D/TEC.
- Interfacing with the Directorate’s Business Controller Administration Managers and their teams.
- Monitoring and control of Service Level Agreements between TEC and other Directorates.
- Proactively contributing to the definition, implementation, and improvement of management support processes, methods, and tools.
- Supporting colleagues in the team to ensure smooth operations and a continuous high standard of service to internal and external customers.
Successful Candidate:
- Vocational Degree or equivalent.
- At least 2 years of relevant work experience.
- Experience in providing a customer-oriented service with an eye for processing and workflow.
- In-depth knowledge of financial accounting and experience in Accounts Payables.
- Familiarity with modern office automation tools and techniques, in particular Microsoft Office or equivalent, as well as customized database and software applications.
- Experience as a user of SAP and in particular ECC module and familiarity with relevant ESA corporate applications is an asset and preferably experience with/knowledge of SAP Concur.
- Capacity to identify priority actions and to handle high workloads.
- Conflict management skills.
- Fluency in English, both written and spoken
- Ability to work independently and establish good working relations with relevant actors in ESA and Industry.
- Candidates must be eligible to work in the EU.
On offer:
- Flexible working policy (hybrid working)
- Comprehensive and competitive benefits plan
- A range of wellness activities and employee assistance programs
- Casual dress code
- Bike Scheme
About Serco:
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA. We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globe We work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security. We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.
Advertised until:
March 24, 2025
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