Hr And Administrative Assistant

Recruitment Support:

• Day-to-Day Recruitment: Handle the recruitment process by contacting and scheduling candidates for interviews, ensuring all documentation is up to date.
• Candidate Tracking: Maintain a comprehensive candidate database, keeping track of applications, interview schedules, and recruitment outcomes.
• Job Postings: Assist in creating job advertisements and posting them on job boards and social media platforms.
• Onboarding Support: Assist in the coordination of the onboarding process for new hires, including preparing welcome materials and conducting initial orientations.

HR Support:

• Report Writing Assistance: Assist the HR Manager in writing and preparing HR reports, such as performance reviews, employee engagement surveys, and compliance reports.
• Document Preparation: Prepare and organize HR-related documents, including employment contracts, training records, disciplinary documentation, and other official correspondence.
• HR Correspondence: Draft and issue memos, letters, and other HR-related communications to employees, ensuring clarity and consistency in all messages.
• HR File Management: Maintain employee records in compliance with company policies, ensuring that all documents are up-to-date and stored securely.

Training & Company Activities Support:

• Logistics Management for Training: Prepare and coordinate logistics for training sessions, seminars, and workshops, including booking venues, preparing training materials, and confirming attendee participation.
• Company Events Coordination: Assist in planning and organizing company events, team-building activities, and employee engagement initiatives.
• Training Materials: Work with the HR Manager to develop and update training resources, ensuring that all materials are relevant and well-organized.

Visual Content Creation:

• Design HR Memos & Communications: Create visually engaging HR-related content such as memos, newsletters, and social media posts to communicate company policies, announcements, and events effectively.
• Social Media Management: Assist in the creation and management of HR-related posts for social media, ensuring alignment with company values and HR objectives.
• Graphic Design Support: Design templates for presentations, training sessions, and other HR-related documents to ensure visual consistency across all communication materials.

Administrative Support:

• Expense & Receipt Management: Support the Office Manager in handling receipts, expense reports, and the reconciliation of financial documentation.
• Office Supplies Management: Assist in maintaining an inventory of office supplies, ensuring that all essential items are readily available for the team.
• Scheduling and Calendar Management: Assist the HR Manager and Office Manager in scheduling meetings, appointments, and interviews, ensuring that calendars are updated and managed effectively.
• Document Management: Handle the filing and archiving of both electronic and physical HR and administrative documents, ensuring easy retrieval when needed.

Additional Duties:

• Ad Hoc Support: Provide general administrative support across the department as needed, including handling phone calls, responding to emails, and assisting with office organization.
• Continuous Improvement: Actively seek opportunities to streamline administrative processes, contributing to overall efficiency and productivity.
• Other Responsibilities: Carry out any additional HR or administrative duties as assigned by the HR Manager or Office Manager.

Qualifications:

Educational Background:

• Graduate of Psychology, Human Resources, Business Administration, or other related courses.

Experience:

• At least 1 year of experience in an HR or administrative role, preferably within a shipping and logistics environment or other fast-paced industries.
• Experience with recruitment processes, employee documentation, and administrative support.

Skills & Knowledge:

• HR Knowledge: Basic understanding of HR processes, recruitment strategies, and employment laws (preferably Labor Laws).
• Tech Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software (if applicable). Familiarity with social media platforms and content creation tools (e.g., Canva, Adobe Suite) is a plus.
• Communication Skills: Strong written and verbal communication skills, with the ability to draft clear and professional memos, emails, and reports.
• Organization Skills: Excellent organizational skills with a keen eye for detail. Ability to manage multiple tasks and prioritize effectively in a busy office environment.
• Problem Solving: Ability to troubleshoot and resolve administrative or HR-related issues efficiently.
• Time Management: Ability to manage time efficiently and meet deadlines while balancing competing priorities.

Personal Traits:

• Strong interpersonal skills and a collaborative approach to teamwork.
• A proactive, positive attitude with a focus on providing excellent support to team members.
• Confidentiality and discretion when handling sensitive HR-related information.
• Ability to work well under pressure and adapt to changing business needs.

Job Type: Full-time

Pay: From Php24,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Staff meals provided

Work Location: In person