Inventory Administrative Assistant And Accounting Specialist

Summary:

This full-time position is responsible for a wide variety of inventory and data tracking and entry-level accounting transactions. This employee utilizes problem-solving skills to identify errors, makes corrections while completing duties on a timely and accurate basis. This position requires a person who is extremely detail oriented, communicates well, comfortable with technology and not afraid of routine data entry tasks. Application of Net Suite, QuickBooks, and Microsoft Office (Word/Excel/Outlook) required on a daily basis.

Essential functions:

• Record Employee TRS BOA Credit Card transactions into Net Suite

• Record A/P Bills in NetSuite as needed by Accountant

• Record Recurring Monthly Payments in NetSuite required by Accountant for Monthly Bank Recons

• Record Domestic Inventory/Food Inventory invoices in NetSuite ? to include payments made by credit card.

• Perform Administrative tasks and Maintenance for Retail Merchant Accounts in NetSuite

• Run and update weekly inventory management report(s)

• Maintain Vendor List in Net Suite.

• Maintain Net Suite Electronic File Cabinet System.

• Order store and corporate office supplies; Track order with the stores to ensure delivery; Enter in supply invoices and receipts into NetSuite; Adjust supply inventory quarterly

• BOPIS item report monitoring ? block/unblock

• Facilitates retail store cycle counts

• Execute price change imports into NetSuite

• Resolve negative quantity reports for retail stores weekly

• Enter in inventory adjustments, transfers and transfer orders as needed

• Record #54 sales in Antiques binders and evaluate the 01-NN report for errors each month

• Create new inventory items in NetSuite as needed for Domestics, Bistro/Retail Food, Supplies & Fixtures. Provide backup item creation for international vendor items

• Assists Inventory Planning and Allocations Manager and other corporate staff with special projects as needed

• Traveling to stores for inventory projects as needed General office administrative tasks such as filing, copying/printing, responding to emails, etc.